Administrative Professional --- IMMEDIATE NEED!!!

Department: LDH-Medical Vendor Administration
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.
Learn more about Louisiana Department of Health
This position plays a key role in ensuring the smooth daily operations of executive-level staff by coordinating meetings, managing communications, supporting personnel activities, and handling travel logistics for leadership teams. If you enjoy working in a dynamic environment where your administrative expertise directly supports important healthcare initiatives and executive operations, we encourage you to apply!
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability : The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Following Policies and Procedures : The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Making Accurate Judgments : The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Using Data : The ability to collect, analyze, and use data to generate insights and inform decisions.
Acting with Ethics and Integrity : The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
Focusing on Customers : The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
Four years of experience in administrative services.
Assists Medicaid Deputy Directors, Section Chiefs, and other higher-level staff with a variety of administrative matters Monitors phone calls and visitors.
Coordinates telephone conference calls, conference meetings and/or workshops chaired by the Medicaid Deputy Directors and/or higher staff.
Ensures assigned primary, secondary, and unit manager time administrator duties are performed in accordance with applicable procedures and policies serves as a personnel liaison for their section(s).
Prepares travel documents and authorizations or travel expense accounts, makes travel arrangements with hotel, travel agency, car rental agencies and interprets travel regulations.
Location: Medical Vendor Administration / Policy and Compliance / East Baton Rouge Parish
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Information to support your eligibility for the position must be included in the application (i.e., Applications may be rejected if incomplete.
For information on how to check your application status and understand status updates, please click HERE
This organization participates in E-verify, and for more information on E-verify, please contact DHS at View phone number on click.appcast.io.
LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Veteran's Day,
Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system
Teacher's Retirement System of Louisiana (),
Louisiana School Employees Retirement System (), among others

I promote ethics, model transparency, and help others act with fairness across teams.

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?
I drive high performance, prevent issues, and model accountability.

FC: Focusing on Customers - How well do you understand and meet the needs of internal or external customers?
I struggle to understand customer needs, provide clear information, or resolve issues.
I respond to customer needs with some support and build basic working relationships.
I understand customer needs, communicate clearly, and deliver timely, reliable service.
I anticipate customer needs, build trust, and deliver personalized, proactive service.

FC: Focusing on Customers - Explain your selection by providing specific examples from your experience. FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please type "N/A" if no immediate family members are employed by LDH.