Temporary Administrative/Professional Positions

Administrative Assistant

Location: Palo Alto, CA 94305 (Hybrid)

Pay Range: $40/hr. - $42/hr.

Duration: 6 Months (Extension/Conversion Based on performance)

Responsibilities:

Plan, organize, and execute complex conferences, seminars, and departmental events.

Coordinate with vendors and service providers for venue, catering, materials, and logistics.

Oversee event budgets and ensure expenditures remain within approved limits.

Manage production and distribution of event materials and communications.

Draft, edit, and fact-check correspondence, presentations, reports, grants, and course materials.

Create and maintain content for unit documents, reports, brochures, websites, and social media platforms.

Assist with capital or special equipment requests and vendor selection.

Maintain accurate financial documentation and compliance with applicable policies.

Required Qualifications:

• Bachelor's degree or equivalent combination of education and experience.
• 4+ years of progressively responsible administrative experience.
• Experience supporting senior leadership.
• Demonstrated experience in budget management and financial reconciliation.

Benefits:

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually as applicable.

Collabera