FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant /Digital Marketing Coordinator
iQuasar LLC is hiring for an Administrative Assistant position that includes digital marketing coordination. We strive to provide the next generation of cutting-edge technologies. Our growth means exciting career opportunities for talented professionals in engineering, software development, and other key areas. We offer competitive compensation and benefits including Health, Vision, and Dental Insurance, matching the 401k plan, and other benefits given below, excellent training, and a vibrant working environment. Our employees are exceptional, giving us a competitive advantage by innovating solutions with a strong sense of mission and integrity. One of our clients in Dana Point, CA, needs an Administrative Assistant for a contract position.
Position: Administrative Assistant /Digital Marketing Coordinator
Visa Status: US Citizen
Location: Hybrid (required to be in-office in Dana Point, CA (2-times per month))
Employment Type: Full-time (job is 50% administrative/50% marketing coordination)
Responsibilities and Duties:
The Administrative Assistant supports day-to-day business operations. This can be anything from helping schedule meetings, scanning and organizing documents, data analysis, basic finance tasks, process coordination, reporting, and cross-functional support across a small team. This role serves as a liaison between leadership and operational teams, helping ensure workflows run smoothly, information is accurate, and organizational goals are tracked and supported. It also includes posting to social media, writing basic copy for that purpose, light video editing and the regular pulling of analytics for both social sites and the website. This role requires strong attention to detail, clear communication, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Coordination & Communications

Support daily operational workflows across multiple departments (operations, accounting, leadership, marketing, etc.) to ensure operational continuity
Act as a liaison between team members and leadership to ensure information flows accurately and efficiently
Manage and track competing priorities, deadlines, and action items
Assist leadership with administrative, operational, and planning-related tasks
Document internal processes, procedures, and technical instructions for repeatable use
Monthly scanning, filing, and organizing of documents
Weekly social posts Linkedin/YouTube that require basic copy writing skills
Updates to website as required
Sort, organize, and manage internal and external correspondence as needed
Data Analysis & Reporting

Analyze operational, website, or performance metrics and summarize findings for stakeholders Wordpress, Google Analytics, Constant Contact, YouTube, Linkedin
Create and maintain dashboards, reports, to support company goals and decision-making
Assist with ad hoc data analysis to support business questions and operational improvements
Technology & Process Improvement

Collaborate with team members on improving workflows and internal systems
Assist in the development or maintenance of internal tools (e.g., task management systems, automation tools)
Required Qualifications

Bachelors degree or equivalent practical experience
Strong organizational skills and attention to detail
Ability to manage multiple tasks and priorities simultaneously
Strong written and verbal communication skills
Comfort working in structured, process-driven environments
Ability to handle sensitive or confidential information with discretion
Proficiency in Microsoft Office (Excel, Word, PowerPoint)
Ability to be in-office (located in Dana Point, CA) 2- times per month
Preferred Qualifications

Background in operations or business support roles
Experience with Quickbooks, Unanet, Wordpress, Linkedin, YouTube
Familiarity with video editing software & Canva or other graphics tool
Experience with Microsoft 365 Administration
Experience with data analysis or business analytics
Experience documenting processes or instructions
Skills & Competencies

Ability to write copy for marketing purposes and reports as needed
Analytical thinking and problem-solving
Attention to accuracy and consistency
Ability to work independently and collaboratively
Professional judgment and discretion
Adaptability in a fast-paced environment
Clear prioritization and follow-through
iQuasar LLC. offers a comprehensive benefits program including various options in these plans:

Competitive salaries
Vacation/sick leave
Paid time off
Nationally recognized insurance providers with online benefits services
If you are interested in this position, please send a copy of your latest resume at View email address on click.appcast.io with the information requested below: Also, please let me know what time/number is best to call to discuss this great opportunity. In case you are not interested in this position or this is not a right fit for you, please feel free to share this opportunity with your friends/networks or anyone you know who may be interested in this position. Thank you!
An Equal Opportunity Employer
iQuasar LLC. is proud to be an Equal Employment Opportunity Employer. We do not discriminate based on race, religion, color, national origin, political affiliation, sex, sexual orientation, gender identity, age, marital/parental /veteran status, disability, genetic information, membership in an employee organization, retaliation, military service, other non-merit factors, or any other applicable characteristics protected by law.