Executive Assistant/Office Manager

Office Manager / Executive Assistant | Investment Management

Our client, a growing financial technology company serving the private investment markets, is seeking a polished, organized, and proactive Office Manager / Executive Assistant to join their New York City office. This is a highly visible role for someone who enjoys being the glue of the office while also providing administrative support to a small group of senior professionals in a fast-paced, entrepreneurial environment.

The ideal candidate will be hands-on, highly organized, and comfortable taking ownership of both day-to-day office operations and executive support in a fast-paced financial services environment.

Key Responsibilities:

• Oversee the day-to-day operations and functionality of the office
• Manage office supplies, kitchen inventory, catering, deliveries, and other office needs
• Coordinate with building management, vendors, cleaners, and other service providers
• Handle facilities requests and proactively address issues as they arise
• Manage office-related orders, maintenance, and general administrative needs
• Help ensure the office is organized, welcoming, and running smoothly
• Serve as a central point of contact for office-related questions and requests
• Provide administrative support to a small group of senior investment professionals
• Manage calendars and coordinate internal and external meetings
• Handle expenses and ensure timely and accurate submission of expense reports
• Coordinate travel and related logistics as needed
• Assist with meeting preparation, scheduling, and other day-to-day administrative needs
• Support office events, meetings, lunches, and other team initiatives
• Proactively anticipate the needs of both the office and the professionals you support
• Collaborate with other administrative professionals and contribute to a positive, well-run office environment

Requirements:

• 3+ years of Office Management and/or Executive Assistant experience - REQUIRED
• Prior experience within fintech , private equity, private credit, asset management, investment banking, or another financial services environment strongly preferred
• Experience supporting investment professionals is a plus
• Highly organized with strong attention to detail and follow-through
• Polished, professional, calm, and collected
• Proactive and comfortable taking ownership without significant oversight
• Strong interpersonal and communication skills
• Ability to manage multiple priorities and shifting needs in a fast-paced environment
• Comfortable serving as a highly visible resource and primary point of contact for the office
• Strong Microsoft Office skills
• Bachelor’s degree preferred

Location: New York City

Schedule: 5x, in-office