Administrative Assistant

Administrative Assistant PositionWe are searching for a versatile and experienced Administrative Assistant to join the Applied Research Laboratory (ARL) at Penn State University in our San Diego, CA location. This position provides administrative support to a fast-paced research office environment, supporting faculty, staff, engineers, and student employees, all from a variety of cultures and backgrounds, and will contribute to a wide variety of moderately complex business and financial operations.ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.You will:Plan, organize, coordinate, and oversee division activities and events including Sponsor visitsSupport administrative functions in business operations, infrastructure planning, and coordinationProofread documents for appropriate security markings, grammar, spelling, punctuation, and basic formattingOversee files, records, databases, and reportsDevelop new processes or procedures relevant to the needs of the officeUpdate and provide financial reports monthly to leadership and principle investigatorsAssist in the management and implementation of security policies and proceduresAssist with visitor sign-in, visit requests, and check notifications and security credentialsLog classified material and prepare classified mailings and courier as neededPerform as recruiting coordinator for all new hiresAssist in the preparation of reports and memorandumHandle and generate classified informationMaintain division files and calendarArrange domestic and international travel and meetings and file travel claimsFacilitate communications within the Research and Enterprise Offices, as well as external communicationsManage office resources and suppliesAssist with requisition/purchasing paperwork and coordinate candidate reviewsTake notes and track items during meetingsRequired Skills/Experience areas include:Intermediate Microsoft Office (Word, Excel, Outlook, PowerPoint, and Project) experienceInterest in learning job related softwareKnowledge of standard office proceduresExcellent interpersonal and communication skillsAgility in managing multiple priorities concurrentlyAbility to resolve issues and prioritize work, both independently and as a team member, in support of multiple unit and program leadersDemonstrated ability to exercise discretion and confidentialityCandidates for consideration must submit a cover letter of interest and a resumeSecret Security Clearance OR ability to obtain and maintain a government security clearancePreferred Skills/Experience areas include:Knowledge of security procedures and requirementsSAP Concur, PSU Buy, Simba, ProPricer and Workday experienceActive Top Secret security clearanceYour working location will be in On Site in San Diego, CA. Questions related to flexible work should be directed to the hiring manager during the interview process.MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSIf filled as Office Assistant (ARL) - Senior Support, this position requires:Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications: NoneIf filled as Office Assistant (ARL) - Intermediate Support, this position requires:General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications: NoneCandidates for consideration must submit a cover letter of interest and a resume.ARL's purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Intel Community (IC), and other federal government customers.FOR FURTHER INFORMATION on ARL, visit our web site at & BENEFITSThe salary range for this position, including all possible grades, is $60,840.00 - $100,500.00. This salary range includes an adjustment based on required geographic work location.Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.