Office Manager

Office ManagerHoboken, New JerseyAbout FaropointMeaningful Relationships. Ownership. Curiosity. Tenacity.Established in 2012, Faropoint is a pure play RE fund manager focusing on the last mile industrial sector. Having acquired more than 500 warehouses to date, it is the most active aggregator of warehouses in the US in the past five years. Our platform is built to harness the sector's fragmentation, operating through 7 regional offices with 120+ employees in vertically integrated teams enhanced by proprietary AI-driven tools, while benefiting from compelling fundamentals like constrained supply growth, reshoring, and e-commerce tailwinds.Office Manager - Position OverviewThis role combines Office Manager responsibilities with Executive Assistant support for one C-level executive (Chief People Officer). The right candidate will be the go-to person for keeping the Hoboken office running efficiently day to day, while also providing dedicated, high-touch support to a senior executive. This position is based in the office five days a week, as many of the responsibilities require an on-site presence. The ideal candidate takes ownership of both sides of the role without needing much oversight.Location: Hoboken, NJ (HQ) — this position is on-site 5 days a weekReports To: Chief People OfficerEmployment Type: Full-TimeKey ResponsibilitiesOffice Operations ManagementOversee all aspects of daily office operations, including supplies, equipment, and general facilities upkeepServe as the primary point of contact for office-related needs and requests from employeesKitchen & Pantry ManagementKeep the office kitchen stocked and organized, including re-stocking the fridge, snacks, coffee, and other pantry itemsPlace recurring and ad hoc orders for kitchen suppliesEnsure the kitchen area stays clean and well-maintainedEvent PlanningPlan and execute company events, team meetings, offsites, and celebrationsCoordinate logistics including venue, catering, materials, and schedulingResource ManagementMaintain inventory of office supplies and equipmentCoordinate repairs, replacements, and vendor service calls as neededManage relationships with office vendors and service providersBudget & Expense ManagementMonitor and manage the office operating budgetEnsure cost-effective purchasing decisionsTrack expenses and flag inefficiencies or opportunities for savingsFacility ManagementMaintain a clean, safe, and functional office environmentEnsure the space supports employee productivity and comfortCoordinate with building management/landlord as neededTechnology & Systems SupportAssist with implementation and upkeep of office technology (printers, AV equipment, computers, etc.)Troubleshoot basic technical issues and coordinate with IT or vendors for repairsEnsure office systems remain functional and up to dateExecutive Assistant SupportProvide dedicated support to one C-level executiveManage complex calendars, scheduling, and meeting coordinationArrange domestic and international travel logisticsHandle day-to-day requests such as lunch ordering and other personal/professional support tasksAd Hoc ProjectsTake on additional projects and initiatives as they arise; this role requires flexibility and a willingness to jump in wherever neededQualifications2+ years of experience in office management, executive support, or a related administrative roleStrong organizational skills with the ability to manage multiple priorities simultaneouslyExcellent written and verbal communication skillsProficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and comfort learning new tools/systemsDiscretion and professionalism when supporting senior executivesPrior experience in real estate, private equity, or financial services a plusA proactive, "no task too small" mindsetWhat We're Looking ForSomeone who thrives on variety — equally comfortable restocking the kitchen or troubleshooting a printer jam one hour and coordinating an executive's international travel the next. This role is ideal for a candidate who takes initiative, anticipates needs before being asked, and wants to be a visible, trusted presence in the office every day.What We OfferThis position offers a base salary in the $80,000-$100,000 range, plus discretionary bonus, competitive healthcare benefits, unlimited PTO, and a 401k match.Equal Opportunity EmployerFaropoint is proud to be an Equal Opportunity Employer. We value diversity, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, parental status, disability status, or any other status protected by local law. We believe that our work is better and our company culture is improved when we encourage, support, and respect the different skills and experiences represented within our workforce.AI Notice to CandidatesFaropoint Ventures LLC and its subsidiaries (the "Company") and their recruiting vendors may use artificial intelligence and other automated tools ("AI Tools") to parse, screen, rank, assess, and summarize resumes/CVs, applications, and interviews. No hiring or rejection decision will be made solely by automated means without meaningful human review by Company personnel, and any use of AI Tools will comply with applicable law, including anti-discrimination laws and laws governing automated employment decision tools and algorithmic decision-making. Personal information you submit will be kept confidential in accordance with our Privacy Policy and used for recruiting, hiring, and related legal, compliance, and recordkeeping purposes, including to evaluate you for employment opportunities with the Company and its affiliates.