Administrative Assistant

Job Title: Administrative Assistant Location: Boston, MA Duration: 05 Months **On-site role minimum 4 days a week in the office** Interviews will be over Zoom Note you should be submitting people who have interest in being here long-term -- the hope is to eventually convert (no guarantee) Basic Purpose: The Administrative Assistant is an integral part of MSIM's North America Sales leadership team. This is a great entry point for an early career professional who wants exposure to how a high-performing sales organization operates. You'll work closely with senior leaders, build strong business and communication skills, and contribute to day-to-day execution that keeps the team running smoothly. Success in this role comes from being organized, curious, proactive, and comfortable juggling priorities in a fast-paced, collaborative environment. Primary Responsibilities: • Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics (agendas, notes, and follow-ups as needed) • Coordinate all aspects of travel, including booking flights, hotels, and car service; preparing itineraries; and supporting international travel requirements as needed • Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials • Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts to keep records current • Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests • Support internal business initiatives and help produce polished, high-quality documents and presentations • Assist the team with onboarding and offboarding activities for employees • Process invoices and create funding requests using internal platforms • Help coordinate client gifts, meal reservations, and team events to support relationship-building and culture • Support ad hoc projects and provide backup coverage for other administrative assistants, as needed • Other duties may be assigned to meet the business needs Job Requirements: Bachelor's Degree, Associate's Degree, or equivalent experience • Prior administrative or coordinator experience preferred • Investment management industry experience preferred but not required • Comfortable supporting multiple professionals with calendar scheduling and travel coordination • Strong organization, attention to detail, prioritization skills, and reliable follow-up • Excellent written, verbal and strong interpersonal communication skills • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; interest in building presentation/document skills is a plus • Familiarity with Concur, SharePoint, and Ariba is a plus (training can be provided) • Flexible attitude with the willingness to take on new assignments ET_PB01