Administrative Coordinator

Administrative Coordinator

Orange, CA 92866

Overview

Salary Range $22.00 - $25.00 Hourly Position Type Full Time Travel Percentage Up to 25%

Description

Administrative Coordinator

Company Summary

LCPtracker, Inc. is a cloud-based software (SaaS) provider specializing in labor compliance for public works construction projects. LCPtracker has offices in New Braunfels, TX, Orange CA, and Fenton, MI, and helps government agencies and prime contractors meet Davis-Bacon/prevailing wage compliance requirements on projects backed by federal, state, and/or local funding. Thousands of clients and over 100,000 contractors use LCPtracker for their certified payroll and construction site compliance needs. LCPtracker has been recognized year after year since 2017 as one of the "Best Places to Work" in Orange County by the Orange County Register.

Position Summary

The Administrative Coordinator provides support to a wide variety of stakeholders to include executives, managers and employees, daily office needs, and our company's general administrative activities. The Administrative Coordinator undertakes various administrative tasks to help ensure smooth and efficient operations. A successful Administrative Coordinator will be competent in prioritizing work, operates with proactive thinking, recommends solutions, can manage multiple priorities at the same time, is self-motivated and trustworthy. Ensures smooth running of our company's offices and warmly welcomes employees, visitors, and guests

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Primary Duties and Responsibilities

• Greets employees, clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts him or her to the appropriate location.
• Oversee daily office operations to include office repairs, vendors, office supply ordering and restocking
• Coordinating and support of office events, outings, team building activities, etc.
• Shipping and receiving mail, documents, packages, and courier deliveries and delivers or distributes items to appropriate parties
• Handles light duty facility tasks (assembly and set up of equipment) as needed and engages the appropriate vendors when needed.
• Coordinate calendars, itineraries, agendas, and travel arrangements as assigned
• Schedule and organize meetings, business meals, and conference calls
• Creates presentations, fliers, and other materials in line with company branding and standards
• Producing and distributing correspondence memos, letters, and forms
• Assisting in the preparation of regularly scheduled reports
• Take messages, work with other admin staff to cover front desk and other corporate administrative responsibilities
• Performs administrative and clerical support tasks and projects
• Provides administrative assistance to management team on special projects
• Performs electronic filing and record-keeping.
• Special Projects/Teams as assigned

Core Competencies

• Organization & Time Management Ability to manage schedules, tasks, and office operations while balancing multiple priorities.
• Communication & Interpersonal Skills Professional, clear communication with executives, employees, and visitors; represents the company with a welcoming and positive presence.
• Proactive Problem?Solving Anticipates needs, recommends solutions, and adapts quickly as priorities shift.
• Confidentiality & Integrity Handles sensitive information with discretion and demonstrates reliability and professionalism at all times.
• Customer Service Orientation Provides responsive, helpful support to internal and external stakeholders.
• Technical Proficiency Comfortable using Microsoft 365 and quickly learning additional office tools or systems.
• Teamwork & Collaboration Works well with executives, managers, and colleagues to support smooth and efficient operations.

Work Environment

This position performs its duties from the Orange, CA office. The role operates in a professional office environment and routinely uses standard office equipment such as computers, phones, mobile devices, and related technology.

Physical Requirements

While performing the functions of this job, the employee is regularly required to sit; frequently required to talk and hear, use hands and fingers to type, scroll and use computer equipment. The employee is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; viewing a computer and multiple screens; extensive reading; visual inspection of text/data in both print and electronic forms. Ability to lift up to 25lbs.

Position Type and Expected Hours of Work

This is a full-time non-exempt position. Days and hours worked are dependent on business needs and workload. General availability during regular business hours, Monday through Friday, is expected. Based on the candidate and /or position, a hybrid work arrangement may be considered; however, a minimum of three (3) or more days per week in the office is required to support executive collaboration, leadership presence, and cross-functional engagement. Some flexibility is allowed. Occasional evening and weekend work may be required as job duties demand.

Travel

There is no major travel requirement for this position. However, infrequent travel may be necessary to visit remote office(s), attend conferences/industry events, etc. Attendance at our corporate Staff Retreat is required. This event is a 2-3-day retreat. Attendance at our annual User Conference as assigned.

Salary Range

The hourly rate is $22.00 - $25.00. Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Benefits

Along with competitive pay, as a full-time LCPtracker employee, you are eligible for the following benefits:

• Paid Time Off
• 10 Paid Holidays
• Phantom Stock
• 401k Plan with up to 4% company match
• Medical Benefits (Health, Vision and Dental)
• Life Insurance (company paid)
• Long-Term Disability and Short-Term Disability (company paid)
• Employee discounts and perks program

Qualifications

Education and Experience

• 3+ years in administrative field required
• Hospitality experience preferred
• Highly proficient in Microsoft 365 required. Including: Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Forms, OneNote and Planner
• Experience booking/managing corporate travel is a plus
• Experience using Canva is a plus
• Proficient written and verbal communication skills
• Able to concentrate on multiple tasks at once
• Self-directed and able to work with little supervision including event planning and execution
• Eager to tackle new projects and ideas, takes initiative, willing to learn new things.
• Able to perform all clerical duties, taking notes/meeting minutes, maintaining files and confidential information, and organizing documents as needed.