Administrative Aide

Administrative Aide

Health Research, Inc. is seeking an Administrative Aide to provide administrative support to the Program Team, within the Division of Public Health Infrastructure, managing and coordinating outreach and technical assistance activities in support of public health workforce awareness. Responsibilities will include handling and coordinating staff calendars, assisting with processing Executive Deputy Clearance (EDCs), Internet/Publication Request Forms (IPR's), assisting with creating, reviewing and editing formal correspondence/documents; engaging with vendors including but not limited to Zoom, SurveyMonkey, handling purchase orders, organizing SharePoint for the program, and perform other related duties as assigned.

Minimum Qualifications

Bachelor's degree in a related field; OR an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience.

Preferred Qualifications

• At least three years of general office, secretarial, or administrative experience in a community based, government or public health setting
• At least two years of experience managing multiple assignments simultaneously
• Experience maintaining tracking and/or project management software and systems
• Experience using Microsoft Teams, SharePoint, Webex, Zoom, and Momentive Software Applications. (SurveyMonkey, Apply)
• Demonstrated experience managing multiple avenues of information for internal and external audiences and assuring they are accurate, congruent, and up to date
• Demonstrated strong interpersonal and communication skills.
• Experience assisting to resolving day-to-day operational problems

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel up to 10% of the time will be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans