Office Administrator
$40 per hourBeacon Hill Inc
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Our client, a leading investment management firm, is seeking a Temporary Office Administrator to support an office of 40 staff members. The role will start as soon as possible and go on until the middle or end of January. Hours are 7:30am - 12:30pm. This position is fully on site in the firm's Manhattan office, five days per week. Compensation is up to $40\/hour.
Responsibilities:
Our client, a leading investment management firm, is seeking a Temporary Office Administrator to support an office of 40 staff members. The role will start as soon as possible and go on until the middle or end of January. Hours are 7:30am - 12:30pm. This position is fully on site in the firm's Manhattan office, five days per week. Compensation is up to $40\/hour.
Responsibilities:
- Serve as company's receptionist by greeting guests, monitoring daily conference room activity, and maintaining clean and orderly conference rooms.
- Ensure kitchen pantry is fully stocked, well maintained, and in budget by managing weekly Fresh Direct, Corporate Essentials, and Amazon deliveries.
- Retrieve food deliveries from office lobby for all employees on daily basis.
- Maintain kitchen and office cleanliness; Coordinate with maintenance companies to ensure all kitchen and office appliances are in good working order.
- Supervise building security for all external visitors and vendors related to routine maintenance services.
- Proactively monitor and organize office supplies and storage areas; Order new supplies, furniture, appliances, and electronics as needed.
- Receive and deliver all mail services while maintaining confidentiality.
- Serve as a backup administrative support if\/when needed.
- Assist with various requests, such as running local errands, and projects on an ad-hoc basis.
Qualifications:- ~1-2 years in a related position within the facilities maintenance, office services, or similar field.
- Self-motivated and highly organized with the ability to prioritize competing demands and meet set deadlines.
- Communicates clearly and demonstrates a sense of urgency\/discretion in addressing timely and confidential matters.
- Possesses the ability to speak with all levels of employees, guests, vendors, and team members.
- Proactive and self-motivated while demonstrating a results-oriented, budget-conscious, and firm-first mindset.
- Displays keen attention to detail and efficient problem-solving skills.
- Comfortable in a fast-paced, complex, and highly matrixed environment.
- Receives constructive feedback in an impersonal, professional manner and adapts accordingly.
- Protect the firm's reputation by presenting self with a polished and professional demeaner.
- Able-bodied with the ability to lift heavy equipment and comfortable standing or walking for long periods of time.
- Bachelor's degree is required.
A1479039NY-Temp_1792680419
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Vacancy posted 3 days ago
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