Executive Assistant (Chicago, IL)

Position Overview: Our client, a leading investment management firm, is seeking an experienced Executive Assistant to provide high-level administrative support to multiple senior leaders while helping coordinate office operations and business activities. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced, collaborative environment and exercises sound judgment while handling confidential information. Responsibilities Manage complex executive calendars, scheduling meetings and prioritizing competing demands. Coordinate internal and external meetings, including conference room reservations, visitor logistics, catering, and meeting materials. Support client and business meeting logistics, including scheduling, preparation, and follow-up. Maintain accurate contact and meeting information within the company's CRM system. Assist with the preparation and distribution of recurring reports, presentations, and other business materials. Coordinate domestic travel arrangements, including flights, hotels, and ground transportation. Process expense reports in a timely and accurate manner. Monitor executive email communications and assist with follow-up as needed. Provide administrative support for department initiatives, special projects, and office events. Perform additional administrative duties to support overall office operations. Qualifications Bachelor's degree preferred. 3–5 years of executive or administrative support experience. Exceptional organizational and time management skills with the ability to manage multiple priorities. Strong interpersonal, verbal, and written communication skills. High level of professionalism, discretion, and ability to maintain confidentiality. Service-oriented mindset with a proactive, dependable approach. Strong attention to detail and proficiency with Microsoft Outlook, Word, and Excel. Experience with CRM and expense management software is a plus. Ability to work independently while collaborating effectively within a team environment. #J-18808-Ljbffr THE PANTHER GROUP