Executive Assistant

Job Description

Job Description

Southern 441 Toyota is a fast-growing, privately owned automotive mega-store in Southeast Florida. We pride ourselves on a vibrant work culture, excellent career progression, and high-volume operations. We are seeking a highly organized, proactive Executive Assistant to keep our leadership team aligned and efficient. [1, 2, 3, 4, 5]

Key Responsibilities

• Calendar & Travel: Manage executive calendars, prioritize critical appointments, and coordinate travel logistics.
• Operational Liaison: Connect executive leadership with department heads (Sales, Service, Finance) to track dealership goals.
• Information Filtering: Screen incoming executive calls, emails, and corporate guests with professional poise.
• Data & Reporting: Compile weekly and monthly dealership metrics into clear performance reports.
• Meeting Administration: Plan manager meetings, record minutes, and hold teams accountable to action items.
• Confidentiality: Maintain complete discretion regarding sensitive financial records, legal assets, and personnel files. [1, 2]

Qualifications

• Experience: 3+ years of executive administrative support experience.
• Industry Skills: Automotive dealership experience or familiarity with Dealership Management Systems (DMS) is strongly preferred.
• Tech Savvy: Advanced proficiency in Microsoft Office and Google Workspace.
• Traits: Sharp problem-solving abilities, exceptional communication skills, and absolute discretion.
• Requirements: Valid driver's license with a clean driving record. [1, 2, 3]

What We Offer

• Competitive compensation package based on experience.
• Comprehensive benefits: Medical, Dental, Vision, and Life insurance.
• 401(k) retirement plan with company matching.
• Paid Time Off (PTO) and paid holiday packages.
• Ongoing training and clear pathways for internal career advancement.