Accounts Payable Specialist

Client: Healthcare/Clinical

Title: Accounts Payable Specialist


Contract 6 months covering for Maternity Leave

Location: Syosset, New York


Schedule: 4 days a week onsite and 1 day a week onsite


Accounts Payable Specialist

Position Overview

We are seeking an experienced Accounts Payable Specialist to join our accounting team and take ownership of a high-volume AP environment. The ideal candidate is detail-oriented, organized, and able to hit the ground running with minimal ramp-up time.

This role will manage a high volume of invoices across multiple entities and requires someone who can work efficiently while maintaining accuracy and strong attention to detail.

Key Responsibilities

Process a high volume of accounts payable invoices - approximately 130 invoices per week

Review invoices for accuracy, appropriate coding, approvals, and supporting documentation

Ensure invoices are processed accurately and timely

Manage AP activities across multiple entities

Research and resolve invoice discrepancies, vendor questions, and payment issues

Maintain accurate vendor records and AP documentation

Assist with AP reconciliations and month-end close activities

Ensure invoices are properly coded to the appropriate entity, account, and department

Collaborate with internal teams and vendors to resolve outstanding issues

Help maintain efficient AP processes and identify opportunities for improvement

Perform other accounting and AP-related duties as needed

Qualifications

3-5 years of accounts payable experience; additional experience is welcome

Proven experience working in a high-volume AP environment

Experience processing approximately 100 invoices per week preferred

Experience with multi-entity accounting

Strong attention to detail and organizational skills

Ability to prioritize and manage multiple deadlines

Strong problem-solving and communication skills

Ability to work independently and hit the ground running

Proficiency with accounting systems and Microsoft Office/Excel

Preferred Experience

Experience with NetSuite strongly preferred

Experience with Bill.com is a plus, but not required

Experience supporting multiple legal entities or business units

Experience working in a fast-paced accounting environment
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.


EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.