Administrative Assistant/Project Coordinator

Project Coordinator/Admin Assistant Kelly Services is currently seeking a Admin/Asst/ The Global Portfolio Communications Coordinator provides complex operational, administrative and project coordination support to the Global Portfolio Communications Team this includes the team responsible for communications supporting the Innovative Medicine Research Development, External Innovation, Business Development, Global Commercial Strategy Organization GCSO , Supply Chain organizations. This role is based in Titusville, NJ and/or New Brunswick, NJ. Project Coordinator/Admin Assistant Kelly Services is currently seeking a Admin/Asst/ Project Coordinator for one of our top clients in Titusville, NJ. The Global Portfolio Communications Coordinator provides complex operational, administrative and project coordination support to the Global Portfolio Communications Team this includes the team responsible for communications supporting the Innovative Medicine Research Development, External Innovation, Business Development, Global Commercial Strategy Organization GCSO , Supply Chain organizations. This role is based in Titusville, NJ and/or New Brunswick, NJ. General Essential Functions Responsible for day-to-day office activities including complex calendar management, travel arrangements, expense reports e.g. Concur , supporting meeting logistics and vendor coordination, as well as coordinating activities across departments Maintain and updates R D Distribution List using SalesForce Coordinate on-site meeting logistics, including room bookings and set up Post articles and/or announcements to Home intranet site as needed Support logistics for Town Halls including being on site in Spring House, PA, Raritan, NJ or New Brunswick, NJ typically 4x a year Prepare agendas, presentation materials, event and engagement trackers and monthly team meeting slide decks Maintain Airtable calendars and support database management activities Manage SharePoint sites ensuring accurate document storage Support Team financial processes including budget monitoring and tracking of purchase orders Support in new team member onboarding logistics Manage and organize files, including confidential and sensitive information, onboarding and departmental documents, and correspondence Perform highly diverse administrative and project focused duties which involve written and verbal communication on behalf of the high-level employees. Contribute to optimization projects within the administrative group, department or organization Stays up to date on development within their own area of expertise, including professional development and training Takes an active role in projects, both campus wide or cross-department and/or committees to optimize departmental processes Participates actively in projects, departmental working groups and/or committees for the optimization of processes

EDUCATION / EXPERIENCE

Bachelor s degree in business administration, Communications, or related field preferred 5+ years of administrative, project management, or coordination experience 3+ years supporting senior leaders in complex, global or matrixed environments

CORE CAPABILITIES

The successful candidate will: Demonstrate excellence in managing complex executive schedules and competing priorities Be highly proficient with enterprise systems e.g., MS Office, Teams, Zoom, Concur, Ariba, SharePoint, Airtable and Copilot Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs Operate with discretion and integrity when managing sensitive and confidential information Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail Communicate clearly and effectively across stakeholders and levels Model a positive, can-do mindset aligned with Customer Credo values Important information: This position is recruited by a remote Kelly office, not your local Kelly branch. Applicants must be legally permitted to work in the United States. Why Kelly®? The Managed Solutions practice within Kelly Outsourcing and Consulting Group (KellyOCG®) is one focus within the full array of Kelly Services® workforce solutions. Kelly Services has transformed from the staffing industry pioneer to a leading workforce solutions provider. KellyOCG is the distinguished outsourcing and consulting segment of Kelly Services, known for applying a forward-looking approach that enables companies to make strategic workforce planning decisions that impact their business and competitive advantage. The Managed Solutions practice area of KellyOCG is dedicated to partnering with clients to architect and implement solutions that put them in a position to meet their operational obligation to their organization and freedom to focus on their more strategic business needs. As a Kelly Services employee, you will have access to numerous perks, including: Vacation and sick pay Paid holidays 401(k) plan Group medical, vision, dental, life, and short-term disability insurance options Kelly Discounts on goods and services, auto and home insurance, and tuition at Kelly partner schools Kelly Learning Center offers free courses and trainings Weekly pay About Kelly Services® As a workforce advocate for over 70 years, we are proud to have a role in managing employment opportunities for more than one million workers around the globe. We employ 550,000 of these individuals directly with the remaining workers engaged through our talent supply chain network of supplier partners. Revenue in 2015 was $5.5 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter. Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law. As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Why Kelly® Engineering? Your engineering skills are in demand, but how do you find the right fit? Easy. At Kelly Engineering, our team creates expert talent solutions to solve the world’s most critical challenges. We connect you with leading organizations where you can collaborate on innovative projects, work with cutting-edge technologies and accelerate your growth. Whether you prefer the variety and flexibility of short-term projects or are looking for a long-term opportunity, we’re here to guide you to the next step in your engineering career. About Kelly Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. 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