Executive Assistant | Professional and Administrative Support Services

Executive Assistant | Professional and Administrative Support Services

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies.

ProSidian Seeks a Executive Assistant | Professional and Administrative Support Services - DPLH Est.: Hrs. 2080 ST | 0 Hrs. OT on a Exempt Contract Contingent Basis Engagement Team | Principal Associate Labor Category - Mid Level Exempt Professional aligned under services related to NAICS: 541611 - DPLH Est.: Hrs. 2080 ST | 0 Hrs. OT on a Exempt Contract Contingent Basis located CONUS - United States Across The Southeastern Region supporting Department of Energy (DOE), Office of Headquarters Procurement Services (MA-64), in collaboration with GSA, focusing on professional and administrative support for procurement and management services.

Seeking Executive Assistant candidates with relevant Environmental Management Sector Experience (functional and technical area expertise also ideal) to support professional services engagement for Environmental Management Sector Clients such as DOE-PASS. This as a Contract Contingent or Contract W-2 (IRS-1099) Position and ProSidian reserves the right to convert to a Full-Time ProSidian employed W-2 Position.

JOB OVERVIEW

• Provide services and support as a Professional and Administrative Support Services (Executive Assistant ) in the Environmental Management Industry Sector focusing on Program / Project Management Solutions for clients such as Department of Energy (DOE-PASS) | Office of Headquarters Procurement Services (MA-64) Generally Located In CONUS - United States and across the Southeastern Region.

RESPONSIBILITIES AND DUTIES - Executive Assistant | Professional and Administrative Support Services [DOE-PASS957962]

• Strong organizational skills with the ability to manage complex schedules, tasks, and workflows.
• Proficiency in preparing professional-quality documents, presentations, and reports.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools.
• Exceptional written and verbal communication abilities to draft correspondence and interact effectively with diverse audiences.
• Ability to build and maintain positive relationships with staff and stakeholders at all levels.
• Proactive approach to identifying issues and providing effective solutions.
• Proven ability to handle sensitive information with integrity and maintain the highest levels of confidentiality.

Qualifications

Desired Qualifications For Executive Assistant | Professional and Administrative Support Services [DOE-PASS957962] Candidates:

• At least 5 years of experience in executive or administrative support, preferably in a high-demand, senior-level environment.
• Experience with event planning, scheduling, and managing confidential tasks is essential.

Education / Experience Requirements / Qualifications

• Bachelor's degree in business administration, communications, or a related field. Equivalent work experience may be considered.

Skills Required

• Strong organizational skills with the ability to manage complex schedules, tasks, and workflows.
• Proficiency in preparing professional-quality documents, presentations, and reports.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)

Competencies Required

• Excellent oral and written communication skills. Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• Problem-solving and critical thinking
• Strong interpersonal skills
• Leadership and adaptability
• Professional demeanor with a customer-focused approach to problem-solving.

Ancillary Details Of The Roles

Work Environment and Expectations:

Work Setting:

• Primarily office-based, with potential for hybrid or remote work options depending on organizational policies.
• Some travel may be required to support external meetings, events, or conferences.
• The role may involve occasional long hours or weekend work depending on the schedule and event timelines.

Pace and Workload:

• Fast-paced work environment with competing priorities and deadlines. The ability to work independently and handle high-pressure situations is essential.
• Flexibility and the ability to pivot between tasks quickly are key to success in this role.

Collaboration and Teamwork:

• Close collaboration with the Senior Executive (SE) and their direct reports, as well as with other senior staff, departments, and external stakeholders.
• Requires a proactive approach to supporting the SE's needs while balancing the priorities of other team members.

Growth and Development Opportunities:

Skill Enhancement:

• Opportunity to enhance leadership, project management, and administrative skills in a high-level executive support role.
• Exposure to strategic decision-making processes and high-stakes projects, allowing for valuable professional development.

Career Advancement:

• Potential for career progression into senior administrative roles, such as Executive Office Manager, Program Manager, or Senior Executive Assistant.
• Access to professional development programs, conferences, and certifications to further develop administrative expertise.

Other Details

• Certification in executive or administrative support (e.g., Certified Administrative Professional).
• Experience in Government, corporate, or nonprofit executive office environments.
• Familiarity with travel coordination and expense management systems.

Additional Information

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

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OTHER REQUIREMENTS

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility – exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
• Willingness - to constantly learn, share