Administrative Assist-NE

Perform a wide range of administrative duties and coordinate a variety of complex office procedures in support of department(s) and leadership. Minimum Qualifications High school diploma or equivalent. Experience Two (2) years additional training or related experience OR One (1) year of secretarial training may substitute for experience. Core Duties and Responsibilities Assist in coordinating activities involved in the preparation of department correspondence to facilitate on‑going communications and efficient departmental operations in an accurate, neat, and timely manner as assigned. Reconcile monthly budget with monthly analysis report and responsibility statements; update cost center budget tallies; send invoices to AP for payment; complete purchase orders and requisitions; secure quotes for capital budget; complete expense forms and send to AP; and complete credit card statements and send to Accounting. Update Policies & Procedures annually, along with all departmental information for each area. Provide support to employees with forms and information updates. Screen and refer incoming phone calls and department visitors to ensure that accurate and timely department communications is facilitated and that the unit is presented in a positive manner. Prepare, maintain, and process proper levels of office supply inventory. Maintain the schedule for the conference rooms, scheduling staff and committee meetings, conference calls, webex needs, etc. Notify all parties of the time and place and prepare agendas and minutes as needed. Prepare monthly calendar and/or maintain appointment calendars, documenting accurate times and contacting appropriate individuals. Function as Payroll representative for the department. Coordinate all payroll and leave reports of department staff to expedite accurate and timely processing. Schedule travel arrangements. Physical Requirements Ability to lift, push or pull 10-15 pound. Ability to sit for long periods of time. Working Environment Standard office environment. Skills and Abilities Ability to type at least 35 wpm. Understanding of Microsoft Office Products, Excel, and other systems are needed. Additional Job Description Scheduled Weekly Hours: 40 Shift: Exempt/Non-Exempt: United States of America (Non-Exempt) Company: WVUH West Virginia University Hospitals Cost Center: 7882 UHA Neuro Neurosciences RNI Address: 33 Medical Center Drive Morgantown West Virginia Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. #J-18808-Ljbffr