Administrative Assistant

If asked to describe the culture at Metropolitan Family Services, we could do that in one word. COMMUNITY! Reflected in both our internal culture as well as through the services we provide, community is at the heart of all we do. Metropolitan Family Services(MFS) empowers families to learn, to earn, to heal, to thrive. Part mentor, part motivator, part advocate, since 1857, Metropolitan Family Services has been the engine of change that empowers families to reach their greatest potential and positively impact their communities. Are you looking to have an impact on more than just a company’s bottom line? Then we’d love to hear from you! We are currently looking to fill an Administrative Assistant role at our DuPage Center! SALARY: The average starting salary for this position will fall in the range of $45,000 to $60,000 annually. Where candidates fall in this range will be based on skill and experience level. ESSENTIAL JOB FUNCTIONS Executive Support Manage complex calendars, schedules, and meeting logistics for senior leaders Anticipate leadership needs and proactively address administrative and operational requirements Prepare leaders for meetings, presentations, and events by compiling materials, agendas, and briefing notes Handle sensitive and confidential information with the highest level of discretion Communication & Coordination Serve as a primary point of contact between leadership and internal/external stakeholders, including board members, funders, partners, and community leaders Draft, edit, and manage correspondence, reports, and presentations on behalf of executives Coordinate leadership communications across departments to ensure alignment and follow-through Board & Governance Support Support board-related activities such as meetings, committee coordination, scheduling, and materials preparation Maintain board records, minutes, and governance documents as needed Operations & Project Management Track deadlines, action items, and deliverables across multiple initiatives Support special projects and organizational initiatives as assigned Assist with event planning for leadership meetings, donor engagements, or organizational events Administrative & Office Management Maintain organized electronic and paper filing systems Process expenses, invoices, and reimbursements for executives Support general office operations as needed to ensure smooth day-to-day functioning Other duties as assigned QUALIFICATIONS High school diploma or equivalent education, and 4+ years of office experience, including automated systems experience Strong organizational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills High level of emotional intelligence, professionalism, and discretion Proficiency with Microsoft Office, Google Workspace, Zoom, and project management tools Ability to manage competing priorities in a fast-paced environment Must have access to a vehicle, valid driver’s license and proof of insurance to perform essential job function KNOWLEDGE, SKILLS, and ABILITIES Passion for nonprofit or community-based work Experience supporting boards of directors or senior leadership teams Ability to work independently while collaborating effectively with diverse teams Advanced proficiency in office software (e.g., MS Office and Outlook). Excellent verbal and written communication skills. Use interpersonal and problem-solving skills to navigate conflict and foster a positive, collaborative environment. Interact appropriately with diverse clients and staff. Strong analytical skills to assess and resolve situations rapidly. Strong organizational and time management skills. Multitask and work in a fast-paced environment. Maintain attention to detail with a proactive approach to improving office. Use discretion and judgment in handling sensitive situations. Learn new systems, adapt to change, and take initiative. Exhibit adaptability, reliability, and dependability. PHYSICAL DEMANDS While performing the essential duties of this job, the employee is required to sit and stand for sustained periods of time, frequently talk, hear, use hands and fingers to feel, handle, and operate objects or controls, and occasionally stand, bend, stretch, stoop, kneel and crouch. The employee is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, and viewing a computer terminal. Must be able to lift a child up to 50lbs. Metropolitan Family Services puts our people first with a top-of-the-line benefits package. Find out more by clicking here! Some highlights include Medical Coverage, Dental Coverage, and Vision Coverage. Metropolitan Family Services contributions of $2,000 to individual, and $4,000 to family, HSA accounts, pro-rated to your benefits start date. FREE General Medicine and Behavioral Health Teladoc services provided to all team members. Ascensus 401K plan services with a 4% employer match, vested at 100% on day one of eligibility. And so much more! Make sure you clickhere to see the full suite of benefits offered! MORE ABOUT US Metropolitan is Illinois' first comprehensive human services agency and reaches more than 122,970 individuals and families in Chicago, Evanston/Skokie, the southwest suburbs, and DuPage County with services promoting education, economic stability, emotional wellness, and empowerment. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr