ADMINISTRATIVE ASSISTANT II

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents > Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at View email address on click.appcast.io or call View phone number on click.appcast.io for further information and to request or discuss an accommodation. Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis. Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials . Job Requisition ID: 56981 Opening Date: 06/23/2026 Closing Date: 07/08/2026 Agency: Department of Central Management Services Class Title: ADMINISTRATIVE ASSISTANT II - 00502 Skill Option: None Bilingual Option: None Salary: (Effective 07/01/2026) $6,460 - $9,337 monthly anticipated; Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: None Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage ****A resume is highly encouraged to evaluate your qualifications and skills as part of your application.**** Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one. POSTING ID # 56981 Position Summary Are you looking to build a meaningful career in public service? The Illinois Department of Central Management Services (CMS) is seeking a highly motivated Administrative Assistant to support the Director’s Office. In this role, you will serve as the primary personnel liaison, vehicle coordinator, and timekeeper for the Director’s Office. You will help manage the Director’s calendar, coordinate sensitive information, and ensure that all confidential materials are handled with consistency, quality, and timeliness. Qualified candidates must possess the equivalent of four years of college and at least two years of professional experience. The ideal candidate will bring strong organizational and time‑management skills, the ability to balance multiple priorities in a fast‑paced environment, effective analytical and problem‑solving capabilities, at least two years of professional human resources experience, and experience gathering data, preparing reports, and supporting smooth office operations. If you’re detail‑oriented, proactive, and committed to supporting effective government operations, we encourage you to apply. Position Essential Functions Under general direction of the Director of the Department of Central Management Services, functions as an administrative assistant to the Director’s Office, performing a variety of responsible and complex assignments, which may be of a sensitive or controversial nature requiring a comprehensive knowledge of departmental rules, regulations, and operating procedures. Conducts studies and investigates problems affecting agency operations. Serves as the primary personnel liaison and vehicle coordinator for any area without a dedicated liaison. Serves as timekeeper for areas without a dedicated timekeeper. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration. Requires two (2) years of professional experience in a public or private organization. Preferred Qualifications Prefers two (2) years professional experience gathering data and creating reports. Prefers two (2) years of professional experience with the Microsoft Office Suite software applications, including Word, Excel, PowerPoint, SharePoint, PowerPlatform, and mainframe applications. Prefers extensive knowledge of using effective organizational time management and communication skills. Prefers extensive knowledge of using clear and effective communication skills, both verbally and in writing. Prefers extensive knowledge of using effective analytical and judgement skills. Prefers two (2) years of professional human resources experience. Conditions of Employment Requires completion of a background check and self-disclosure of criminal history. Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends. Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines. Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties. This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. State of Illinois Benefits As a State of Illinois employee, you receive a comprehensive benefits package including: Competitive Group Insurance benefits including health, life, dental and vision plans. Flexible work schedules (when available and dependent upon position). 10-25 days of paid vacation time annually (10 days for first year of state employment). 12 days of paid sick time annually which carryover year to year. 3 paid personal business days per year. 13-14 paid holidays per year dependent on election years. 12 weeks of paid parental leave. Pension plan through the State Employees Retirement System. Deferred Compensation Program – voluntary supplemental retirement plan. Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP). Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility. Work Hours: Monday- Friday 8:30 am - 5:00 pm Headquarter Location: 401 S Spring St, Springfield, Illinois, 62706 Work County: Sangamon #J-18808-Ljbffr