ADMINISTRATIVE ASSISTANT

Position Purpose The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department. Key Responsibilities 30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials. 30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar. 25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director's email and voicemail correspondence to maintain adequate and timely communication; 15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review. Direct Manager/Direct Reports This position typically reports to Director/Sr. Director This position has 0 Direct Reports Travel Requirements No travel required. Physical Requirements Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles. Working Conditions Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable. No travel required Minimum Qualifications Must be eighteen years of age or older. Must be legally permitted to work in the United States. Provides primary support to a specific supervisor and/or department. Typically has frequent contacts outside the workgroup. Typically assignments follow existing routines or instructions. Typically considers among a few options and past practice when solving problems Typically, guidance is always available and prior permission is required before changing work methods. Preferred Qualifications PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet. Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills. Skills in operating office equipment (e.g., fax, copier, phone, etc.) Minimum Education The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED. Preferred Education No additional education Minimum Years of Work Experience 2 Preferred Years of Work Experience No additional years of experience Minimum Leadership Experience None Preferred Leadership Experience None Certifications None Competencies Action Oriented Decision Quality Collaborates Instills Trust Situational Adaptability Communicates Effectively Customer Focus Resourcefulness #J-18808-Ljbffr