Administrative Assistant Bookkeeper

ADMINISTRATIVE ASSISTANT BOOKKEEPER RESUME EXAMPLE Updated: Jun 18, 2025 - The Administrative Assistant Bookkeeper provides comprehensive administrative support by managing executive schedules, organizing meetings, and maintaining office operations. This position ensures accurate financial record-keeping, including tracking transactions, preparing reports, and handling invoices and payments. The administrative assistant bookkeeper also facilitates effective communication and coordination by managing correspondence, formatting documents, and maintaining organized filing systems. Tips for Administrative Assistant Bookkeeper Skills and Responsibilities on a Resume 2. Administrative Assistant Bookkeeper, Pinewood Financial Solutions, Dayton, OH Job Summary: Provide direct administrative and office management support to the marine conservation team Maintain budget records for grant reports and maintain CWF accounting needs. Plan and coordinate stakeholder workshops and meetings. File receipts and maintain VISA statements/reconciliations with the CWF Finance team. Submit and track partner expense claims. Assist with tracking charter invoices. Assist with gear shipment logistics. Skills on Resume: Administrative Support (Soft Skills) Budget Management (Hard Skills) Workshop Coordination (Soft Skills) Expense Tracking (Hard Skills) Logistics Management (Hard Skills) Finance Coordination (Hard Skills) Stakeholder Communication (Soft Skills) 3. Administrative Assistant Bookkeeper, Westbrook Business Consulting, Austin, TX Job Summary: Assist in the monthly close process to deliver timely and accurate financial reporting, including the preparation of monthly Balance Sheet reconciliations Assist with the establishment, documentation, and continuous improvement of all financial processes, workflows, and forms Assist in the Profit and Loss report, expenses, and accounts receivable Reconciles banks and credit card accounts Reconciles financial discrepancies by collecting and analyzing account information Arrange meetings and appointments for meetings Skills on Resume: QuickBooks Data Entry (Hard Skills) Process Improvement (Hard Skills) Profit and Loss Management (Hard Skills) Financial Analysis (Hard Skills) Meeting Coordination (Soft Skills) Administrative Support (Soft Skills) 4. Administrative Assistant Bookkeeper, Bright Horizons Accounting, Charlotte, NC Job Summary: Process A/P invoices and identify discrepancies Apply customer checks and make daily deposits Communicate with customers and vendors Monthly, quarterly, and yearly reporting for sales, production, and other various reports Handle details of confidential and critical information Take responsibility for administrative responsibilities Skills on Resume: Customer Payments (Hard Skills) Report Generation (Hard Skills) Administrative Support (Soft Skills) Production Reporting (Hard Skills) 5. Administrative Assistant Bookkeeper, Redwood Financial Group, Tampa, FL Job Summary: Invoicing, assisting with account management, and collections Accounts Payable - entering and paying bills monthly in a timely fashion Liaise with Registrar/Course Coordinator about invoicing. Communicate with customers and vendors regarding invoicing, billing, etc Administrative support as required by various departments Take responsibility for telephone (registrar) coverage Request and compare work proposals Assist with property management and coordinate vendors Assist with office duties Skills on Resume: Invoicing and Collections (Hard Skills) Accounts Payable (Hard Skills) Administrative Support (Soft Skills) Telephone Coverage (Soft Skills) Proposal Comparison (Hard Skills) Property Management (Hard Skills) Office Support (Soft Skills) 6. Administrative Assistant Bookkeeper, Meadowbrook Accounting Services, Albany, NY Job Summary: Customer service and enquiries End-to-end accounts payable. Preparation and reconciliation of purchase orders. Ensuring accurate allocation to GL accounts. Monitoring and actioning shared email inboxes. Monitoring of all department staff purchasing expenditure and job cost resolution. Take responsibility for logistics reconciliations. Assist with the preparation of accounting reports Assistance with month-end procedures. Assistance with administration Raw stock suppliers' pool administration. Take responsibility for bank reconciliations. Skills on Resume: Customer Service (Soft Skills) Accounts Payable (Hard Skills) GL Account Allocation (Hard Skills) Email Management (Soft Skills) Expenditure Monitoring (Hard Skills) Job Summary: Act as the point of contact among executives, employees, clients, and other external partners Record and maintain all the business’s financial transactions, such as purchases, expenses, sales revenue, invoices, and payments. Prepare weekly, monthly, or quarterly reports Manage information flow in a timely and accurate manner Manage executives’ calendars and set up meetings Make travel and accommodation arrangements Act as an office manager by keeping up with the office supply inventory Format information for internal and external communication - memos, emails, presentations, reports Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Skills on Resume: Point of Contact (Soft Skills) Report Preparation (Hard Skills) Information Management (Soft Skills) Calendar Management (Soft Skills) Travel Coordination (Soft Skills) Office Management (Soft Skills) 8. Administrative Assistant Bookkeeper, Summit View Financial, Louisville, KY Job Summary: Coordinate and perform receptionist duties and administrative support Make accurate and timely QuickBooks entries for accounts payable and receivable, monthly journal entries, and account reconciliation Organize and maintain files Prepare/assist with the preparation of production schedules Requisition materials, supplies, postage, maintenance, and other services Skills on Resume: QuickBooks Entries (Hard Skills) File Organization (Hard Skills) Production Scheduling (Hard Skills) Material Requisition (Hard Skills) Administrative Support (Soft Skills) Supply Management (Hard Skills) Job Summary: Working with the Controller and lead finance/accounting executives on bookkeeping, finance, order placement/follow-up, invoice payment, banking, and financial-related tasks Working with trucking companies and local suppliers/growers/customers to schedule freight needs Working with the production team, customers, freight forwarders, inspectors, trucking companies, etc., to schedule and coordinate the completion of contracts, shipment, and all paperwork and documentation necessary for shipping loads to customers worldwide Customs, Shipping, and Customer Service related to shipping and logistics, including e-mail communication with customers, fellow employees/managers, and outside shipping professionals Take responsibility for other administrative and office duties as instructed by the company's Controller and Operations Team Leaders Skills on Resume: Bookkeeping and Finance (Hard Skills) Contract Coordination (Hard Skills) Shipping and Logistics (Hard Skills) Customer Service (Soft Skills) E-mail Communication (Soft Skills) Administrative Support (Soft Skills) Documentation Management (Hard Skills) 10. Administrative Assistant Bookkeeper, Horizon Financial Consultants, Omaha, NE Job Summary: Enter all Accounts Payable, Enter Customer Invoices, Record Deposits, and run reports in QuickBooks Online. Enter all credit card and bank transactions, codes, and reconcile all transactions in QuickBooks. Prepare monthly financial statements. Prepare spreadsheets to track timelines and marketing information for property pursuits. Administrative responsibilities include assisting with daily operations and marketing tasks such as business license renewals, assisting with the preparation of site tour books, and other general office tasks. Skills on Resume: Accounts Payable (Hard Skills) Customer Invoicing (Hard Skills) Spreadsheet Management (Hard Skills) Administrative Support (Soft Skills) Marketing Assistance (Soft Skills) Office Tasks (Soft Skills) 11. Administrative Assistant Bookkeeper, Maple Tree Tax & Accounting, Des Moines, IA Job Summary: Answer general phone inquiries in a professional and courteous manner Direct phone inquiries to the appropriate staff Respond to general requests for information in an accommodating manner Receive clients/volunteers/visitors to the organization in a friendly but professional manner Prepare and dispatch outgoing mail and couriered parcels Sort/prioritize incoming mail, voice mail, and emails, and forward to the appropriate staff Prepare and proofread reports and documents using Microsoft 365 Record and prepare minutes of meetings Order, receive, and store office supplies for all staff Code and file material according to the established procedures Skills on Resume: Client Reception (Soft Skills) Mail Management (Hard Skills) Email Management (Hard Skills) Report Preparation (Hard Skills) Meeting Minutes (Hard Skills) Office Supply Management (Hard Skills) Document Filing (Hard Skills) 12. Administrative Assistant Bookkeeper, Silver Oak Financial Services, Richmond, VA Job Summary: Provide support to the Executive Director and other staff Coordinate the maintenance of office equipment Administer, record, and report petty cash transactions according to established procedures Prepare invoices and cheques for payments Process payments in the office and at events Process payroll, remittance of Government source deductions, GST Returns, T4 Summary Returns Reconcile monthly bank statements Draft monthly financial reports and statements Assist with charity returns, gaming reports, and annual budget Skills on Resume: Executive Support (Soft Skills) Office Equipment Maintenance (Hard Skills) Petty Cash Management (Hard Skills) Payment Processing (Hard Skills) Payroll Processing (Hard Skills) 13. Administrative Assistant Bookkeeper, Brookside Business Accounting, Orlando, FL Job Summary: Send out weekly requests for remittance information on payment of invoices over 30 days Research money from partners that is sitting on a Comp account, and get it applied to open invoices Make sure invoices have been sent for each order Monthly invoicing for specific channel partners Make sure that instructors are billing correctly Reconcile and appropriately attribute lab fees Expensify for the 2 credit cards (categorizing fees to appropriate training classes) Identify where incoming money goes and apply it to the correct order in Salesforce Handle all customer refunds Take responsibility for monthly commissions Skills on Resume: Partner Payment Research (Hard Skills) Invoicing (Hard Skills) Expense Categorization (Hard Skills) Salesforce Data Entry (Hard Skills) Customer Refunds (Soft Skills) Job Summary: AP, including expense authorization, approval, and payables management AR, including client quoting, invoicing, and receivables management Contractor and employee paperwork Financial reporting and analysis, client reporting Budgeting and P&L management, as well as job-costing Bank and other balance sheet reconciliations Take responsibility for cash flow management Preparation of journal entries Support payroll administration Support corporate tax return preparation with collecting documentation, prepping payments #J-18808-Ljbffr