Executive Assistant

Work in a dynamic environment in the heart of Gaia! Gaia is seeking an Executive Assistant to support three C-level Executives. The ideal candidate would have a Bachelor’s degree and a minimum of 5 years’ experience in an Executive Assistant role directly supporting C-levels. Additionally, the candidate should display professionalism, be highly organized, positive, trustworthy, show attention to detail, and possess a desire to thrive in a consciousness-raising company. The EA is an integral liaison for the Executives and is responsible for a broad range of professional-level functions including comprehensive calendar management, deck preparation, travel coordination, and other tasks as assigned. At Gaia, soft skills are key to success. We seek candidates with strong interpersonal abilities – effective communication, teamwork, prioritization, and problem solving – who can adapt to change, manage conflicts with empathy, and collaborate well with diverse teams. Responsibilities Professional representation of the company and executives when greeting visitors or communicating on behalf of the company Answer and screen calls with diplomacy Coordinate travel for Executives, board members, prospective employees, and team members, summarize itineraries, and cross‑departmental scheduling/coordination Comprehensive data management using MS Excel including data entry, pivot tables, VLookup, and monthly expense/account reconciliation Event coordination such as quarterly company‑wide meetings, community events, parties, and corporate board meetings Meeting space/conference room calendar management Create and manage PowerPoint presentations and Excel spreadsheets Develop and carry out an efficient documentation and filing system Other administrative functions such as processing mail and package deliveries, maintaining office supply inventory, proofreading correspondence, and research for company initiatives Liaison with outside vendors and corporate facilities manager Maintain an organized workstation and executive area Other duties as assigned Qualifications A minimum of 5 years’ experience in an Executive Assistant role directly supporting C‑level executives Strong verbal and written communication skills; proficiency in English; bilingual a plus Professional and positive demeanor with clients, management, staff and board members Exceptional organizational, prioritization and time‑management skills; flexible with changing priorities or delays Ability to work independently and take initiative Effective problem‑solving skills with the ability to anticipate issues and resolve them Strong proficiency in MS Office (Outlook, PowerPoint, Word, Excel) as well as Adobe Cloud and Google Docs; advanced‑level MS Excel a plus Tech savvy; familiar with PCs, Macs, smartphones and similar devices Strong computer and internet research skills Capable of handling sensitive information with discretion Some overtime required Strong familiarity with and affinity for our content is a prerequisite to applying Gaia subscribers strongly preferred Must be able to work on campus in Louisville, CO; US citizenship or an existing work visa is required Compensation Range: $70,000 – $85,000 (USD) Benefits On‑site gym Beautiful solar‑powered campus with hiking and running trails, community garden, and a labyrinth On‑site organic café serving breakfast, lunch, and an espresso bar with locally roasted coffee Full‑time employees offered alternative and traditional medical benefits, dental, vision, 401(k), and life insurance Other perks related to healthy living and work‑life integration About Gaia Gaia (Nasdaq: GAIA) is a publicly traded company in Louisville, Colorado, focused on empowering a global conscious community through a vast library of original series, films, documentaries, and programs for conscious living. The company offers a mission‑driven culture and a supportive environment for employees who share its vision to empower the evolution of consciousness. #J-18808-Ljbffr