Legal Billing & Collections Coordinator (Hybrid Schedule)

Job Description

Job Description

Legal Billing & Collections Coordinator (Temp-to-Hire)
Madison, NJ area | Hybrid schedule
This is a hybrid position, with four days in the office during the initial training period, transitioning to three days onsite after training

Position Summary:
Our client, a well-established law firm, is seeking a Billing & Collections Coordinator to join its Accounting team. This position is responsible for managing attorney billing, electronic billing submissions, collections, and accounts receivable while partnering closely with attorneys, legal assistants, and paralegals. The ideal candidate has experience in a legal billing environment, is proficient with 3E (Elite) or similar legal billing software, and is comfortable managing a high-volume workload in a fast-paced setting.

Responsibilities:
- Prepare, review, edit, and process attorney invoices accurately and in a timely manner.
- Manage a portfolio of assigned attorneys/partners and work closely with their legal assistants and paralegals to support billing activities.
- Process approximately 400–500 invoices monthly, including both electronic and traditional billing.
- Submit and manage e-billing through client portals, including LEDES billing formats.
- Ensure invoices comply with client billing guidelines and outside counsel requirements.
- Maintain accurate billing and client records within the 3E (Elite) billing system.
- Monitor accounts receivable aging reports and follow up on outstanding balances.
- Contact clients regarding overdue invoices and resolve billing questions or discrepancies.
- Investigate short payments, deductions, and chargebacks.
- Document collection efforts and escalate delinquent accounts when necessary.
- Assist with reporting, audits, and other accounting-related projects as assigned.

Qualifications:
- High school diploma required; Associate's or Bachelor's degree preferred.
- 1–3+ years of legal billing, e-billing, accounts receivable, or collections experience. Law firm experience is strongly preferred.
- Experience with 3E (Elite) billing software preferred; experience with other legal billing systems will also be considered.
- Strong understanding of e-billing platforms and client billing guidelines.
- Proficiency in Microsoft Excel and Microsoft Office.
- Excellent organizational, analytical, and problem-solving skills.
- Strong communication skills with the ability to interact professionally with attorneys, clients, and internal staff.
- Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.