Sr. Executive Assistant

Senior Executive Assistant

Origence is seeking an experienced, highly organized, and proactive Senior Executive Assistant to provide executive-level administrative and operational support to our President & CEO and other senior executives. Reporting to the Senior Director of Administrative Services and Board Relations, this role serves as a trusted partner responsible for managing priorities, coordinating executive activities, and ensuring the smooth operation of the executive office.

The ideal candidate is a polished professional who anticipates needs before they arise, exercises exceptional judgment, handles confidential information with discretion, and thrives in a fast-paced environment where priorities can shift quickly.

How You'll Contribute

Executive Calendar, Travel & Expense Management

• Manage complex calendars for the President & CEO and senior executive leaders, including scheduling meetings, coordinating travel, and resolving conflicts.
• Coordinate domestic and business travel arrangements, ensuring seamless execution of itineraries and logistics.
• Prepare, submit, and reconcile expense reports, including executive expenses requiring Board Chair review and approval.
• Anticipate scheduling needs and proactively identify efficiencies and opportunities to maximize executive effectiveness.

Executive Communications, Reporting & Projects

• Prepare, review, edit, and proofread correspondence, presentations, reports, spreadsheets, charts, and executive documents.
• Draft and send communications on behalf of executive leadership as appropriate.
• Conduct research, gather information, and analyze data to support executive decision-making.
• Assist with special projects and strategic initiatives as assigned.
• Ensure all deliverables are completed accurately, professionally, and within established timelines.

Corporate & Administrative Support

• Partner closely with executive leadership and internal teams to coordinate administrative activities and follow-through on key action items.
• Design, distribute, and track meeting and event invitations.
• Manage executive season ticket programs and related logistics.
• Review contracts and supporting documentation prior to executive signature.
• Enter purchase requests and manage departmental supply needs.
• Coordinate document preparation, scanning, copying, and distribution activities.
• Maintain a high level of professionalism, responsiveness, accuracy, and attention to detail.

Meeting & Event Coordination

• Coordinate internal and external meetings, ensuring all logistics are completed successfully.
• Maintain recurring executive meeting schedules and proactively address calendar conflicts.
• Prepare meeting agendas, collect supporting materials, and document meeting notes when required.
• Support executive off-sites, events, and business meetings.
• Travel occasionally to support meetings and executive initiatives.

What Makes You a Fit

You are a highly trusted administrative professional who brings strong business judgment, exceptional organization, and the ability to operate independently. You thrive in environments that require discretion, professionalism, and the ability to manage multiple priorities while maintaining a positive and service-oriented approach.

Education

• High School Diploma required.
• Bachelor's degree or equivalent combination of education and relevant experience preferred.

Experience

• 5 to 8 years of executive administrative experience.
• Minimum of 2 years supporting a President, CEO, or comparable executive leader in a corporate environment.
• Experience supporting multiple senior executives and managing competing priorities.
• Demonstrated experience coordinating executive travel, meetings, and confidential communications.

Strengths for Success

• Excellent verbal, written, proofreading, analytical, and interpersonal skills.
• Strong organizational and time-management abilities.
• Exceptional attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and projects simultaneously.
• Strong critical thinking and problem-solving skills.
• Self-directed mindset with the ability to work independently and take initiative.
• Sound judgment in determining issues requiring executive involvement versus independent resolution.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Comfortable learning and adopting new technologies and collaboration tools.
• Experience using virtual meeting platforms and productivity technology.
• Ability to take accurate meeting minutes and maintain detailed records.
• Proven ability to maintain strict confidentiality and discretion.

Why Join Origence?

Flexible Working Environment

Work in an environment that supports flexibility, accountability, and collaboration.

Comprehensive Benefits

• Competitive paid time off programs
• 401(k) with company match up to 8%
• Tuition reimbursement and education benefits
• Comprehensive health and wellness benefit options
• Continuous learning and professional development opportunities

A Culture You'll Love

At Origence, we celebrate connection, inclusion, and growth through employee-driven programs, holiday celebrations, monthly town halls, quarterly company meetings, and team traditions including Star Wars Day and Bring Your Kid to Work Day.

Recognizing Your Impact

The starting hourly range for this full-time position in Irvine, California is $38.46 - $48.08 per hour. This base pay takes into consideration internal equity, geographic location, job-related knowledge, skills, and experience, among other factors. Origence maintains a highly competitive compensation program. Under company guidelines, this position is eligible for an annual bonus program designed to reward achievement of business and individual goals. Bonus awards are discretionary and determined in accordance with company policies.

Origence is an Equal Opportunity Employer. All recruitment, hiring, training, compensation, benefits, discipline, and other terms and conditions of employment are based on individual qualifications and business needs regardless of race, religion, color, sex, gender identity, sexual orientation, national origin, ancestry, military service, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other characteristic protected by applicable federal, state, or local law.