Senior Administrative Assistant

Sr. Administrative Assistant

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role will be in Titusville, NJ.

Principal Responsibilities:

• Manages meeting scheduling, calendars, and related coordination for assigned teams.
• Coordinates meeting logistics, including agendas, materials, technology setup, and onsite, offsite, virtual, or hybrid event support following SCAN service standards.
• Travels to other local sites, such as Raritan or Spring House, approximately 23 times per year to support town halls and other meetings as needed.
• Prepares, formats, files, and manages documents and records.
• Coordinates complex and short-notice travel arrangements in accordance with company processes.
• Provides space management support, including coordination of workspace requests and related administrative activities.
• Supports contract and purchase order processes, including HCC, contracting, and PO coordination in partnership with relevant stakeholders.
• Supports onboarding, offboarding, interview scheduling, and related coordination activities.
• Maintains distribution lists, SharePoint sites, and administrative systems to ensure data accuracy.
• Supports general office coordination including supplies and visitor logistics.

Innovation:

• Identifies opportunities to improve administrative processes within defined scope.
• Builds knowledge of tools and systems to improve service delivery efficiency.

Impact:

• Ensures timely and accurate delivery of administrative support services following SCAN service level expectations.
• Maintains confidentiality and handles sensitive information appropriately.
• Supports team productivity through reliable execution of assigned tasks.

Key Behavior:

• Demonstrates professionalism, attention to detail, and organizational skills.
• Communicates clearly and collaborates effectively with stakeholders.
• Manages priorities with guidance and adapts to changing needs.
• Applies company policies, procedures, and SCAN standards consistently.
• Demonstrates Johnson & Johnson Credo values and leadership behaviors.

Principal Relationships:

• Internal: Statistics & Decision Sciences (SDS), SDS Administrative Network, Clinical Pharmacology and Pharmacometrics (CPP), Integrated Data Analytics and Reporting (IDAR), Leaders and Scientists within Therapeutic and Functional Areas, Global Development, Quality, Human Resources, Information Technology, Finance, and Procurement.
• External: Contracted partners, suppliers, vendors, key opinion leaders, academia, professional societies, and public/private consortia.

Education and Experience Requirements:

• High School/Secondary degree or equivalent required.
• A minimum of 4 years' experience in administrative or office support is required.
• Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Ability to manage routine tasks independently and prioritize work effectively.
• Up to 5% travel across U.S. sites is required.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is: $52,500.00 - $84,525.00

Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: Vacation 120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado 48 hours per calendar year; for employees who reside in the State of Washington 56 hours per calendar year Holiday pay, including Floating Holidays 13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave 480 hours within one year of the birth/adoption/foster care of a child Bereavement Leave 240 hours for an immediate family member: 40 hours for an extended family member per calendar year Caregiver Leave 80 hours in a 52-week rolling period 10 days Volunteer Leave 32 hours per calendar year Military Spouse Time-Off 80 hours per calendar year