Temporary Executive Assistant

Our client, a boutique consulting firm serving the Entertainment, Media, Technology, and Internet industries, is looking for a Temporary Executive Assistant. The ideal candidate will be polished, proactive, highly organized, and comfortable supporting senior-level executives in a fast-paced, high-pressure environment.

This position starts ASAP and will run through the end of November, with potential for permanent hire if the right fit.

Location: Midtown South / Flatiron, NYC

Hours: Monday – Friday from 9:30am – 5:30pm

(24/7 mentality required if the position converts to permanent; occasional after-hours support may be needed)

**Fully Onsite

Responsibilities:

• Provide high-level executive support to members of the Partner group in close partnership with the administrative team and Chief of Staff
• Manage complex calendars, scheduling, and competing priorities across multiple time zones
• Act as a gatekeeper and trusted administrative partner, proactively protecting and optimizing executive time
• Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and contingencies
• Manage client-site logistics, including conference rooms, A/V, presentations, and printed materials
• Serve as a key point of contact for internal and external stakeholders
• Draft and manage correspondence, meeting notes, presentations, and other executive communications
• Track follow-ups, action items, and deadlines to ensure priorities are executed
• Assist with research, special projects, and business initiatives
• Anticipate potential issues, proactively solve problems, and make decisions with minimal guidance
• Handle sensitive information and high-profile relationships with the utmost discretion
• Collaborate closely with other Executive Assistants and administrative team members to ensure seamless coverage and support

Qualifications:

• 5+ years of experience supporting senior-level executives
• Exceptional organizational and time-management skills with strong attention to detail
• Highly proactive with the ability to anticipate needs and stay several steps ahead
• Strong judgment and business acumen with the ability to independently prioritize and make decisions
• Excellent written and verbal communication skills with a polished, professional presence
• Ability to thrive in a fast-paced, high-pressure environment and remain calm under changing priorities
• Strong discretion and demonstrated ability to handle confidential information
• Highly adaptable, resourceful, and comfortable managing last-minute requests and schedule changes
• Tech-savvy with proficiency in Google Workspace, Slack, Excel, Zoom, and CRM systems
• Experience with Notion and AI-powered tools is a plus
• Collaborative team player who works effectively with executives, colleagues, and other administrative professionals
• Willingness to work fully onsite and occasionally handle time-sensitive matters outside of standard business hours

Please submit your resume in Word format for immediate consideration.

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