Hybrid Executive Assistant for Executives | Calendar & Ops

Executive Assistant / Administrative Assistant Pasadena, CA (Hybrid) Contract | Potential Contract-to-Hire $30/hour contract rate Potential conversion salary: $80,000-$85,000 annually Our client in the restaurant industry is seeking a polished, detail-oriented Executive Assistant to support multiple executives in a fast-paced corporate environment. This is an excellent opportunity for someone who thrives on organization, enjoys supporting leadership teams, and has a proactive approach to administrative support. This position is based in the Pasadena area and requires a hybrid schedule with a minimum of 3 days onsite per week (Tuesday through Thursday). Occasional Monday onsite support may also be required. Key Responsibilities Provide administrative support to multiple executives Manage complex calendars and scheduling needs Process invoices and assist with coding within internal systems Prepare and submit expense reports Coordinate meetings and support day-to-day office operations Create, edit, and manage documents, presentations, and reports Maintain accurate records and documentation Serve as a professional point of contact for internal and external stakeholders Ensure timely follow-up on tasks, requests, and action items Qualifications Previous Executive Assistant or Administrative Assistant experience Experience supporting multiple executives simultaneously Strong Microsoft Office Suite skills, including Outlook, Word, Excel, and PowerPoint Experience with invoice processing and expense reporting Concur experience is a plus Restaurant, hospitality, or consumer-facing industry experience is highly preferred Exceptional organizational and communication skills Highly detail-oriented with strong follow-through Proactive, resourceful, and able to manage multiple priorities effectively By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. #J-18808-Ljbffr Vaco