Administrative Assistant II

Administrative Assistant II
Orlando, FL
$20-$22/hour

Are you an organized administrative professional who thrives in a fast-paced environment? This is an excellent opportunity for someone with strong organizational, communication, and multitasking skills who enjoys working across multiple departments.

Responsibilities

• Provide administrative support to managers and department staff.
• Prepare correspondence, reports, presentations, meeting minutes, and other business documents.
• Assist with commission agenda packages and supporting documentation.
• Process payroll activities, including time entry, corrections, reimbursements, mileage, and approvals.
• Review, reconcile, and maintain procurement card transactions and statements.
• Verify, prepare, and process vendor invoices.
• Assist with budget preparation, tracking, and reconciliation for multiple business units.
• Generate purchase requisitions and support purchasing activities, including RFPs, bid proposals, and contract renewals.
• Maintain employee records and other electronic and hard-copy files.
• Coordinate meetings, department events, and calendars.
• Order and manage office supplies.
• Distribute incoming mail and route documents appropriately.
• Submit IT and system access requests for equipment, software, and new hires.
• Provide backup support for administrative and executive assistants as needed.
• Train administrative staff on internal systems, procedures, and processes.
• Perform other administrative duties as assigned.

Qualifications

• Previous experience in an administrative support role required.
• Strong organizational skills with exceptional attention to detail.
• Experience processing payroll, invoices, and purchase requisitions.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to prepare professional reports, presentations, and business correspondence.
• Experience maintaining confidential records and employee files.
• Strong communication and customer service skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Experience supporting budgeting, procurement, or accounting functions is a plus.

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Zing Recruiting is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or any other protected status under federal, state, or local law. We are committed to fostering a diverse and inclusive workplace.