Sr. Executive Assistant I

Company Overview Planview has one mission: to build the future of connected work, from ideas to impact. As the global leader in work and resource management, Planview helps organizations accelerate the achievement of what matters most, supporting our customers from need to speed, from passion to progress, and from overhead to optimization. We provide the industry’s most comprehensive solutions designed for strategic planning, portfolio and resource management, Lean and Agile delivery, product portfolio management, capability, and technology management (enterprise architecture), innovation management, and collaborative work and project management. Our connected platform of solutions underpins the business and digital transformations of more than 4,500 customers globally, including 59 of the Fortune 100. At Planview, our people connections drive our innovation and success. Our global team of 1400+ work remotely and across our offices including Austin, Vancouver, Hod Hasharon, Bangalore, Sydney, and Stockholm. We’re proud of our world‑class, connected culture built on our shared values, that supports our teams to be successful from anywhere. Learn more about our portfolio at planview.com, and connect with us on LinkedIn, Instagram, and X. The Opportunity Planview is seeking a highly experienced, proactive, and exceptionally organized Senior Executive Assistant to support four senior leaders in our go‑to‑market organization. This role is best suited for a seasoned professional who operates with discretion, sound judgment, and a high degree of independence in a fast‑paced, global environment. The Senior Executive Assistant will serve as a strategic partner to executives by driving seamless calendar management, coordinating complex international travel, managing expenses, and leading executive meetings and events. The ideal candidate is highly responsive, detail‑oriented, and calm under pressure, with the ability to proactively solve problems cross‑functionally, manage multiple high‑level priorities at once, and continuously improve how work gets done. What You’ll Do Manage complex, high‑volume calendars across multiple global time zones, balancing shifting priorities with strong judgment, diplomacy, and discretion. Coordinate complex domestic and international travel end‑to‑end, including flights, hotels, ground transportation, itineraries, and contingency planning. Prepare, review, and submit expense reports accurately and on time. Lead planning and coordination for executive meetings, offsites, leadership gatherings, and company‑related events, ensuring logistics, materials, and communications are executed seamlessly. Serve as a key liaison between executives, internal stakeholders, and external partners, ensuring timely communication, follow‑through, and strong relationship management. Anticipate executive needs, identify conflicts or risks, and proactively solve problems before they escalations. Support meeting preparation by organizing agendas, briefing materials, and follow‑up actions to keep priorities moving forward. Oversee special projects by providing research, coordination, and execution support to complete initiatives successfully. Lead process improvement efforts that streamline administrative workflows, improve efficiency, and support better decision‑making. Create, update, and format PowerPoint presentations and executive‑ready meeting materials. Support Excel‑based tracking, reporting, and analysis as needed. Leverage AI tools to improve productivity, streamline administrative work, and enhance the quality and speed of deliverables. Handle sensitive and highly confidential information with the highest degree of professionalism and discretion. What You’ll Bring Bachelor’s degree or equivalent work experience. 5+ years of experience as an Executive Assistant supporting senior leaders or executives in a dynamic business environment. Proven success supporting one or multiple executives with complex calendars, shifting priorities, and high service expectations. Strong experience coordinating complex international travel and related logistics. Demonstrated success with expense management and senior‑level administrative support. Deep understanding of organizational priorities, business goals, and how to support leaders effectively across functions. Strong problem‑solving skills, with the ability to make sound decisions, navigate ambiguity, and provide creative, effective solutions. Excellent verbal and written communication skills, with the ability to interact professionally and confidently with executives, employees, and external partners. Exceptional organizational skills, attention to detail, and the ability to manage multiple high‑level responsibilities simultaneously. High level of integrity, professionalism, and discretion in handling confidential information. Advanced proficiency in office software, including Outlook, PowerPoint, and Excel, with the ability to quickly adopt emerging technologies and tools. Ability to work with minimal supervision, prioritize effectively, and know where to focus time and attention with limited guidance. Experience with event planning, executive support in cross‑functional environments, and continuous process improvement is strongly preferred. Ability to provide leadership, guidance, or mentoring to more junior administrative support roles is a plus. Whether you have some, or all of these, we want to hear from you if you believe your background and experience might be a fit! Benefits at Planview At Planview, you’ll join our global team and culture which reflects the vibrant communities in which our employees live and work. To support you at Planview, you will enjoy: Unplugged Days: 4 company‑wide paid days off per year to recharge and relax. Generous PTO offerings (region dependent). Region specific competitive benefit plans to support you at any life stage including parental leave, retirement, medical plans, wellness support, and remote work support. Paid time to volunteer through Planview’s Force for Good Week. Employee Referral bonus program. Weekly office lunches for hybrid team members and social events. Flexible work hours/environment. Now is a great time to join our team. If you are looking for a place to grow your career, innovate with best‑in‑class solutions, and build the future of connected work, Planview is the right place for you! Equal Employment Opportunity at Planview Planview is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. As part of our efforts to build a diverse workforce, we encourage applications from Indigenous, Black, and other racialized communities, 2SLGBTQIA+ communities, people with neurodivergence, immigrants, people with disabilities, and other equity deserving groups. In addition to building a diverse workforce, we are committed to fostering an inclusive and accessible experience. Reasonable accommodations for the interview process can be requested by emailing View email address on click.appcast.io. #J-18808-Ljbffr Planview GmbH, Software & Consulting