Executive Assistant to the President & COO

About 10X Health System 10X Health System is a pioneering company at the forefront of the health and wellness industry, dedicated to revolutionizing the way individuals approach their personal health and well‑being. With a philosophy rooted in the principle that optimal health is the foundation for a life lived to the fullest, 10X Health provides cutting‑edge solutions and personalized health plans designed to empower individuals to achieve and maintain peak physical and mental performance. Position Summary The Executive Assistant to the President & COO operates as an extension of the executive helping drive prioritization, decision flow, and overall effectiveness. They serve as a strategic operator and force multiplier who owns, protects, and optimizes the President’s time, priorities, and output as mission‑critical business assets. The role balances urgency with precision—ensuring work is delivered quickly, accurately, and with a high degree of clarity. This individual thrives on accountability, is energized by growth, and is motivated by helping build and scale something exceptional. Objectives Executive Operations & Workflow Management Fully own and continuously optimize the President’s calendar, priorities, and daily workflow to maximize strategic focus and output Act as an extension of the President & COO in both internal and external interactions, exercising sound judgment and professionalism Prepare daily, weekly, and meeting briefings with clear insights, context, and decision points Ensure alignment, clarity, and communication across executive stakeholders Proactive Anticipation & Risk Management Always think 1–2 steps ahead—anticipate needs, downstream impacts, and potential challenges Identify risks, gaps, and inefficiencies early and proactively surface solutions Remove friction before it impacts execution, leadership focus, or team performance AI & Technology Leverage (CRITICAL) Use AI tools (ChatGPT, Microsoft Copilot, Notion AI, etc.) to summarize reports, meetings, and data; draft communications, presentations, and strategic outlines; and automate repetitive workflows Identify opportunities to streamline operations through automation and digital tools Help implement simple systems that reduce manual work and increase speed Strategic & Decision Support Synthesize information across departments into clear, concise, and actionable insights Prepare executive‑level materials for leadership meetings, board discussions, and key initiatives Support decision‑making by ensuring the President has the right information at the right time Cross‑Functional Coordination Owns key projects and is responsible for driving follow‑through and accountability across teams Act as a central connector across Marketing, Sales, Clinical, Product, and Finance Track progress on top priorities and elevate issues as needed Communication & Presentation Excellence Develop high‑quality presentations, reports, and executive communications Ensure messaging is clear, aligned, and reflective of leadership priorities Draft internal and external communications on behalf of the President Meeting & Execution Rhythm Coordinate and support executive meetings (leadership meetings, operating reviews, etc.) Capture key decisions, insights, and action items with clarity Ensure consistent follow‑through and accountability across stakeholders Travel & Logistics Manage travel with efficiency and foresight Build itineraries aligned with business priorities Anticipate needs to minimize friction and maximize productivity Competencies Business acumen & Decision support – Apply strong business judgement to prioritize competing demands and surface the most critical issues Executive presence – Represent the President with professionalism and credibility in interactions with Senior Leaders and External Partners Extreme ownership mindset – Treat executive priorities as business‑critical and take full accountability for outcomes High emotional intelligence – Read situations, navigate interpersonal dynamics, and diffuse tension Strong judgment under pressure – Make sound, timely decisions in fast‑moving, high‑stakes environments Advanced anticipation ability – Think beyond immediate tasks to future implications, risks, and opportunities Operational excellence – Organize multiple complex priorities seamlessly Executive communication – Clear, concise, and polished communication at a leadership level Speed with precision – Operate with urgency while maintaining accuracy, quality, and attention to detail Systems and process mindset – Continuously improve workflows and leverage tools to increase efficiency Discretion and trust – Handle sensitive information with the highest level of professionalism Culture & Environment Fit Thrives in a high‑growth, high‑accountability environment Energized by performance, ownership, and measurable impact Proactive, resourceful, and solutions‑oriented Comfortable operating with high expectations and minimal oversight Motivated by building, scaling, and contributing to something exceptional Thrives in a dynamic, evolving environment where priorities shift quickly Education & Experience 5+ years of experience supporting senior executives in high‑growth environments Proven track record of driving efficiency, organization, and executive effectiveness Experience in fast‑paced, performance‑driven organizations strongly preferred Bachelor’s degree in Business, Communications, or related field preferred Physical Requirements Prolonged periods of sitting at a desk Commitment to Diversity As an equal‑opportunity employer committed to a multigenerational and multicultural workforce, 10X Health System recognizes that a diverse staff, reflective of our community, is integral to a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms within our company and across interactions with clients, candidates, and partners. If you require accommodations during the application process or have any questions, please contact. #J-18808-Ljbffr 10X Health System