Administrative Assistant II 4P/678

Administrative Assistant II
Location: Bucks, AL
Contract: 1 Year
Client Name- Alabama Power
Position Overview

We are seeking an experienced Administrative Assistant II to provide advanced administrative and operational support to the team. The ideal candidate will have 6-10 years of administrative experience and demonstrate exceptional organizational, communication, and multitasking abilities in a fast-paced professional environment.

This role requires a highly detail-oriented professional who can independently manage schedules, coordinate meetings and events, prepare reports and presentations, and support day-to-day business operations with professionalism and discretion.
Key Responsibilities
Executive & Administrative Support

• Provide advanced administrative support to team members and leadership.
• Manage calendars, schedules, and appointments efficiently while prioritizing critical tasks.
• Coordinate travel arrangements, meetings, conferences, and events.

Meeting & Event Coordination

• Organize meeting logistics including:
  • Scheduling
  • Agendas
  • Conference room setup
  • Follow-up action items
• Ensure meetings and events run smoothly with strong attention to detail.

Documentation & Reporting

• Prepare, edit, and format:
  • Reports
  • Presentations
  • Correspondence
  • Spreadsheets
  • Business documents
• Conduct research and compile data to support business decisions and strategic initiatives.

Financial & Operational Support

• Assist with:
  • Budget tracking
  • Expense reporting
  • Financial documentation
• Ensure accuracy and compliance with organizational policies and procedures.

Communication & Stakeholder Support

• Serve as a primary point of contact for internal and external stakeholders.
• Maintain professionalism and confidentiality when handling sensitive information.
• Deliver excellent written and verbal communication support across teams.

Required Qualifications

• 6-10 years of administrative support experience.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.

Technical Skills

• Proficiency in:
  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Calendar management tools
  • Reporting and presentation software
• Experience with administrative and financial tracking systems preferred.

Preferred Qualifications

• Experience supporting leadership teams or executives.
• Prior experience in corporate, utility, engineering, or professional services environments is a plus.
• Ability to work independently with minimal supervision.