Executive Assistant

At-a-Glance Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Executive Assistant. Position Type Contract Onsite Required College Degree Preferred or Relative Corporate Experience preferred Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts Other helpful applications include Excel, PowerPoint, internet and research tools Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements Strong communication, judgment, and problem-solving skills Strong attention to detail as well as solid organization/time management skills Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues Able to work in a fast-paced environment and handle multiple tasks concurrently Flexible with coverage responsibilities and teams. Experience working on trading floor and supporting multiple groups is a plus! Responsibilities Telephone coverage: answer phones, take accurate messages, know banker’s whereabouts at all times, back‑up other lines as needed Light to moderate client contact Calendar maintenance for meetings and/or conference calls Coordinate related conference rooms including any catering, audio/video conference set up Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles up to date, retrieve appropriate approvals for travel Prepare all itineraries Prepare and submit all expense reports on a timely basis Type correspondence, memos and presentations Prepare presentation books and meeting materials, copy, collate, bind Maintain filing system, correspondence, documents Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services Retrieve research or other necessary materials from intra/internet Send and retrieve digital and inbound faxes Distribute mail, arrange messengers and overnight package services Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs Miscellaneous support: setup and maintain mail groups, keep orderly, fully functioning work area #J-18808-Ljbffr Hired by Matrix, Inc