Administrative Assistant

Job Details Job Location: Flagler - Flagler Beach, FL 32136 Position Type: Full Time Salary Range: $14.00 - $21.84 Hourly Job Shift: Day Job Summary The Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing a variety of clerical and administrative tasks. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. Responsibilities and Duties Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department. Performs desktop publishing and creates and develops visual presentations. Establishes, develops, maintains and updates filing system; retrieves information from files when needed. Organizes and prioritizes large volumes of information and calls. Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information. Answers phones and takes messages or fields/answers all routine and non‑routine questions. Works in cooperation with other departments to cover phones. Acts as a liaison with other departments and outside agencies, including high‑level staff. Handles confidential and non‑routine information and explains policies when necessary. Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. This position has no supervisory responsibilities. Required Experience and Qualifications High school diploma. Prior administrative experience. Occasional travel may be required. Physical Demands and Work Environment This is a largely sedentary role; however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Ability to lift up to 15 lbs. Benefits Medical, dental, and vision coverage; life and disability insurance; 401(k) retirement plan; Health Savings Account; Flexible Spending Account; Pet Discount Plan. We also offer free counseling and legal advice sessions, professional development, and an outstanding referral program for both full‑time and part‑time staff. AAP/EEO Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Drug‑Free Workplace In compliance with the Drug‑Free Workplace Act of 1988, we are committed to providing a safe, quality‑oriented and productive work environment consistent with the standards of the community in which we operate. Alcohol and drug abuse pose a threat to the health and safety of our associates and to the security of the company’s equipment and facilities. We are committed to the elimination of drug and alcohol use and abuse in the workplace. Other Duties May Be Assigned The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. #J-18808-Ljbffr