Administrative Associate 2

Position Overview Stanford University Department of Anesthesiology, Perioperative and Pain Medicine is looking for a full‑time, benefits‑eligible floating Administrative Associate (Administrative Associate2). The role provides administrative support to divisions throughout the Department, with each float assignment lasting a time period that varies according to the needs of the specific workgroup. The position offers the opportunity to gain exposure to the programs and research supported by the Department and, as positions open, to apply for a post that best aligns with personal and professional interests. Responsibilities Respond to inquiries, determine and take appropriate action, and serve as a resource regarding a defined set of policies and procedures. Schedule, organize, and operate conferences, seminars, and events; recommend vendors for services; oversee production and distribution of materials; coordinate logistics; and liaise with internal and external vendors. Draft and generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents such as presentations, course handouts, grant proposals, conference materials, reports, brochures, and displays. Plan and schedule calendars based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Process and monitor routine financial transactions, researching and resolving discrepancies. Maintain office supplies and equipment. Desired Qualifications Desire to work in an academic environment. Experience with calendaring, scheduling, and event planning. Analytical experience with purchasing and reimbursements for a large corporation. Strong organizational skills and attention to detail. Demonstrated willingness to learn and work well with others. Required Qualifications High school diploma and three years of administrative experience, or a combination of education and relevant experience. Required Knowledge, Skills and Abilities Proficient computer skills and experience with office software and email applications. Success in following through and completing routine tasks and projects. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multitask. Physical Requirements Constantly perform desk‑based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Benefits 18+ PTO days per year. Health benefits start when you start. Flexible work options. $6,000+ annual tuition and training assistance. 403(b) plan. Mental health and wellness programs. Free and discounted commuter transportation. Applies to regular full‑time positions. Job Pay Range The expected pay range for this position is $31.97 to $38.40 per hour. Notice to Applicants The job duties listed are typical examples of work performed by positions in this job classification and are not designed to be a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Equal Employment Opportunity Statement Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. #J-18808-Ljbffr Stanford University