Administrative Associate

Administrative Associate

Tekberry is seeking a highly qualified Administrative Associate with extensive OBI (Oracle Business Intelligence) experience to work with our client, an internationally renowned university. The ideal candidate should have a thorough understanding of policies and procedures in a university setting related to procurement and travel arrangements.

Key responsibilities will include navigating and utilizing the OBI system for financial reporting, ensuring compliance with guidelines, and coordinating travel logistics in accordance with policies. A proven track record in managing purchasing processes, along with familiarity with purchase policies and protocols, will be advantageous.

Candidates should possess exceptional analytical skills and the ability to communicate effectively with various stakeholders.

Responsibilities

• Purchase Orders: Prepare, process, and track purchase orders for necessary supplies and equipment required for research activities.
• Booking Rooms for Students: Coordinate and manage the reservation of classrooms and study spaces for student use, ensuring that all bookings meet the students’ scheduling needs.
• Reimbursement for the Principal Investigator (PI) and Research Group: Handle the reimbursement process for the Principal Investigator and the research team, which includes collecting receipts, submitting reimbursement requests, and ensuring timely payments for research-related expenses.
• Arranging and Resolving Vendor Conflicts: Liaise with vendors to arrange services or products needed for research projects, while also addressing and resolving any conflicts or issues that arise to maintain smooth operations.
• Updating the Website: If necessary, update the Hub’s website with new content, such as events and announcements, to keep the information current and accessible to the public and stakeholders.

Required Qualifications

• Bachelor's degree in a related field with more than three years of similar experience
• Extensive experience with OBI (Oracle Business Intelligence) system
• Thorough understanding of policies and procedures in a university environment related to procurement and travel arrangements.
• Good communication

Tekberry is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).

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