Facilities Administrator

Job Description

Job Description

Facilities Administrator

Location: Livermore, CA

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 6 months
• Pay Rate: $28.78 / Hour (USD)
• Shift / Schedule: Monday Friday, 8:00 AM 5:00 PM
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This position provides comprehensive office management and site support. The role requires a highly organized, detail-oriented professional who can manage multiple priorities, drive day-to-day operations, and ensure a well-functioning, people-focused workplace environment with minimal supervision. This is a highly visible, people-facing role that requires frequent interaction, relationship-building, and active engagement with employees, visitors, and leadership.

Key Responsibilities

• Oversee daily office operations to ensure an organized, efficient, and professional work environment.
• Serve as a primary point of contact for employees, visitors, and vendors, fostering a welcoming and engaging office culture.
• Actively engage with employees across the site, supporting a highly interactive, social office environment.
• Lead, plan, and execute employee engagement initiatives and site events to support organizational culture.
• Track, manage, and prioritize incoming requests, ensuring timely follow-up and resolution.
• Compose, edit, and prepare professional correspondence and internal communications.
• Manage meeting logistics for conference rooms, including scheduling, room coordination, and meeting support.
• Greet and direct visitors/candidates while maintaining a welcoming and professional office atmosphere.
• Maintain office supplies, equipment, and inventory, ensuring availability and cost efficiency.
• Support internal teams with administrative coordination and special assignments.

Required Skills

• Highly detail-oriented and exceptionally well-organized with strong follow-through.
• Proven ability to manage multiple priorities and maintain smooth office operations independently.
• Strong written and verbal communication skills.

Preferred Skills

• Experience in event planning and site employee engagement.
• Proactive, self-starter ("go-getter") mindset.
• Strong problem-solving and critical-thinking abilities.
• Ability to anticipate needs and take initiative.
• Professional demeanor with excellent interpersonal, customer service, and social engagement skills.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

Important Notes

• This is not an Executive Administrator role. While some administrative experience is valuable, this role includes a variety of day-to-day responsibilities that may not align with someone seeking a traditional executive-level support position.
• Examples of duties include: ordering office supplies; setting up conference rooms, including arranging water and snacks for meetings; assisting employees with badge requests and replacements; providing general office and administrative support as needed for upper-level management down to the janitorial staff.
• The team is looking for someone who can effectively multitask, remain organized, work independently once trained, and is interested in a long-term opportunity with the potential to grow within the company.

About the Client

This client is a leading healthcare innovator dedicated to improving lives worldwide through a diverse portfolio of medical devices , diagnostics, and nutrition products, with reach spanning patients in more than 160 countries. For more than 140 years, the organization has been at the forefront of medical innovation across cardiovascular care, diabetes management, diagnostic testing, nutritional science, and neuromodulation. Operating across four major business segments and certified as a Great Place to Work, this organization employs biomedical engineers, clinical scientists, regulatory affairs specialists, and commercial operations professionals who contribute to breakthroughs that touch millions of lives globally.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-08549

#gttjobs

Company Description

Global Technical Talent is a subsidiary of Chenega Corporation ( with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.

We are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.

There is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link:

Awards

SIA’s Fastest Growing Staffing Firm: 2023 and 2015
SIA’s Best Staffing Firm to Work for: 2019 -2023
Inc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015
Randstad Preferred Supplier: 2020 - 2023
TechServe Alliance Excellence Award. 2019
NH Business Magazines Fast 5 fastest growing companies
Ernst & Young Entrepreneur of the Year Finalist: 2015

Company Description

Global Technical Talent is a subsidiary of Chenega Corporation ( with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.\r\n\r\nWe are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.\r\n \r\nThere is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: \r\n \r\nAwards\r\n\r\nSIA’s Fastest Growing Staffing Firm: 2023 and 2015\r\nSIA’s Best Staffing Firm to Work for: 2019 -2023\r\nInc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015\r\nRandstad Preferred Supplier: 2020 - 2023\r\nTechServe Alliance Excellence Award. 2019\r\nNH Business Magazines Fast 5 fastest growing companies\r\nErnst & Young Entrepreneur of the Year Finalist: 2015