Executive Assistant To President

Admin Associate/Executive Assistant (C-Suite)

Pay Rate: $30-35 Hourly Hours: M-F | 8-5 (flexible) Location: 1290 Ave of America, New York NY

Overview of Work Environment/Client Nuances: The HM is seeking an experienced Executive Assistant to support the C-suite, providing high-level administrative services and ensuring seamless coordination with internal teams and external partners.

Resource Typical Working Day:

• Provide administrative services for the C-suite
• Serve as the primary point of contact for executive-level communications.
• Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
• Escort and coordinate with vendors
• Welcome and guide external vendors during onsite visits.
• Ensure proper access and compliance with company protocols.
• Act as liaison between vendors and internal stakeholders.
• Assist with office supplies
• Monitor inventory of office supplies and place orders when necessary.
• Coordinate with suppliers to ensure timely delivery.
• Track expenses and maintain records for supply management.
• Perform standard executive assistant duties
• Handle phone calls, emails, and correspondence on behalf of executives.
• Support executives with ad hoc administrative tasks.
• Collaborate with security and cleaning vendors
• Partner with the security team to manage access badges and visitor logs.
• Coordinate with cleaning vendors to maintain office cleanliness and standards.
• Address facility-related issues promptly to ensure a safe and professional environment.

Must Have Skills:

• Strong communication collaboration skills
• Excellent organizational and time management abilities
• Ability to multitask and prioritize effectively
• Professional demeanor and discretion

Software skills:

• Basic computer functions
• Knowledgeable in Microsoft (Word, Excel, PPT)
• Outlook, email management

Years of Experience: 3–5 years of relevant experience on Executive Admin

Education: Bachelor's degree preferred, but equivalent professional experience will be considered