Executive Assistant to a C-Suite Executive

Job Description

Location: Midtown Manhattan

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Employment Type: Full-Time

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Status: Immediate Hiring Need

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We are conducting a confidential search on behalf of a highly successful, prestigious organization seeking an experienced Executive Assistant to support a C-Suite Executive and select members of the senior leadership team.

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This is an outstanding opportunity for a polished, resourceful, and highly organized professional who thrives in a fast-paced, high-expectation environment. The successful candidate will serve as a trusted partner to executive leadership, managing complex priorities while ensuring the seamless operation of the executive office.

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The ideal individual is service-oriented, detail-focused, and accustomed to supporting demanding executives with professionalism, discretion, and a proactive mindset. Experience within complex corporate environments is strongly preferred, along with exposure to senior-level stakeholders and competing priorities.

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Key Responsibilities

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• Provide comprehensive administrative support to the C-Suite Leader and senior executives
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• Manage intricate and constantly evolving calendars across multiple stakeholders
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• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
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• Organize and support executive meetings, leadership meetings, and special events
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• Prepare, edit, format, proofread, print, and distribute presentations, reports, and business correspondence
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• Ensure all presentation materials and meeting documents are produced with exceptional accuracy and attention to detail
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• Coordinate meeting logistics, conference rooms, catering, and executive events
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• Handle expense reports and related administrative functions
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• Serve as a professional point of contact for internal and external stakeholders
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• Anticipate executive needs and proactively resolve issues before they arise
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• Assist with ad hoc requests, including office support, meeting preparation, and occasional lunch or errand coordination
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• Maintain absolute confidentiality when handling sensitive business information
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Qualifications

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• 10+ years of Executive Assistant experience supporting C-Suite executives
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• Experience in a fast-paced, high-performance corporate environment
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• Proven ability to manage multiple priorities while remaining organized and composed under pressure
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• Exceptional attention to detail and follow-through
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• Strong written and verbal communication skills
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• Advanced proficiency with Microsoft Office, particularly Outlook, PowerPoint, and Word
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• Demonstrated experience creating and refining executive-level presentations and documents
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• Strong business judgment, discretion, and professionalism
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• Ability to work independently while exercising sound decision-making
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• Experience from a well-known, highly respected organization is strongly preferred
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