Administrative Assistant

On-Site role

Job Description:

• Anticipated Assignment Schedule: 6am - 2:30 pm Monday-Friday.
• PPE Required: hard hat, safety glasses, steel toe, reflective vest .
• Administrative Assistant I
• Location: Plant Gaston - Wilsonville, AL.
• We are seeking an organized and detail-oriented Administrative Assistant I to provide administrative support for multiple departments at Plant Gaston, including Maintenance, Planning, Compliance, Engineering, Fuels, and Environmental.
• This role is responsible for a wide variety of administrative, reporting, scheduling, and office coordination duties while supporting daily plant operations and maintaining a high level of customer service.
• The ideal candidate will be highly organized, able to manage multiple priorities, maintain confidentiality, and work effectively with employees, management, vendors, and contractors in a fast-paced plant environment.

• Provide administrative support to Maintenance, Planning, Compliance, Engineering, Fuels, and Environmental departments.
• Process employee timekeeping and attendance reports.
• Prepare and process employee expense reports.
• Order and maintain office supplies.
• Coordinate travel arrangements and meeting logistics.
• Gather data, compile reports, and prepare administrative documentation.
• Maintain departmental records and record retention.
• Support plant and departmental safety initiatives.
• Coordinate repairs and replacements for Southern Linc phones.
• Serve as the primary contact for copier and printer vendors.
• Process tool reimbursement and boot allowance expense statements.
• Maintain and update ARCOS, including vacation schedules, call-out lists, and recurring reports.
• Coordinate employee recognition activities, including flowers for illness or bereavement.
• Serve as the departmental FMLA administrative contact.
• Verify contractor timesheets using Tableau and supporting documentation.
• Provide backup support for other administrative assistants as needed.
• Deliver outstanding customer service to both internal and external customers.

• High school diploma or equivalent required.
• One to five years of administrative support experience.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience coordinating meetings, calendars, travel arrangements, and report preparation.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.

• Associate degree, vocational training, or administrative certification.
• Experience with SHIPS, PeopleSoft, or similar HR or workforce management systems.
• Accounts Payable experience.
• Experience with timekeeping systems.
• Experience supporting employees in a manufacturing, industrial, utility, or plant environment.
• Experience working with union employees.

• Microsoft Office Suite.
• PeopleSoft (preferred).
• SHIPS (preferred).
• Tableau.
• ARCOS.
• Timekeeping systems.
• Expense reporting.
• Calendar management.
• Travel coordination.
• Record management.

• Administrative support.
• Customer service.
• Report preparation.
• Data entry and document management.
• Meeting and event coordination.
• Vendor coordination.
• Attention to detail.
• Organizational and time management skills.
• Confidentiality and professionalism.
• Multitasking and prioritization.
• Team collaboration.
• Problem-solving and decision-making.

• Fully onsite at Plant Gaston.
• Supports daily plant operations and administrative functions across multiple departments.
• PPE is required when entering designated plant operational areas.
• Opportunity to work closely with engineering, maintenance, operations, environmental, and compliance teams in a collaborative utility environment.
• High school diploma or equivalent is required.
• Two-year degree or vocational school/certification is preferred.
• 0ne to Five years’ administrative experience required.
• SHIPS, PeopleSoft, or other people management software experience preferred.
• Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required.
• Accounts Payable experience is preferred.
• Experience with timekeeping systems preferred.
• Experience working with union employees in a plant environment is preferred.
• Extensive computer experience with proficiency in Microsoft Office applications is required.

About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website:  Denken Solutions Careers