Operations Assistant

Associate Practice Director at The Bachrach Group Location: Manhattan Pay Rate: $30/hour Job Type: Temp-to-Perm Schedule: Monday–Friday, 9:00 AM – 5:00 PM Reports To: Director of Operations/Facilities Job Description We are seeking a highly organized and detail-oriented Operations Administrative Assistant to support the Director of Operations in a professional school/office environment. This temp-to-perm role is ideal for someone who excels in administrative support, data management, and facilities coordination. Key Responsibilities Manage offsite records storage accounts Order and track facilities materials and supplies Maintain an accurate and up-to-date database of facilities invoices Provide Accounts Payable with signed invoices in a timely manner Scan all invoices and track submissions to Accounts Payable Assist with fiscal year-end reconciliation of outstanding expenses Oversee room maintenance and repair requests Scan and archive student records and accounts payable files into a digital system Perform data entry into the student information system Complete year-end document disposal and records retention tasks Support event planning, meeting preparation, and written communications for the Director of Operations Manage shredding bins throughout the school year and at year-end Provide mailroom coverage as needed Perform additional duties as required to support the Director of Operations Qualifications & Requirements Administrative and data entry experience required Highly detail-oriented, self-motivated, and organized Strong proficiency in Microsoft Word and Excel Experience with Microsoft Access is a plus Ability to work cooperatively with staff across departments Strong written and verbal communication skills Seniority level Mid-Senior level Employment type Temporary Job function Administrative, Accounting/Auditing, and General Business Education Administration Programs, Facilities Services, and Accounting #J-18808-Ljbffr