Executive Assistant I

Overview:

How would you like to join one of the most highly regarded financial institutions in New Jersey with deep roots in the community? Provident Bank is a successful and growing organization committed to placing employees, customers, and the communities we serve at the center of everything we do.

Under general supervision, this position provides high-level administrative support to leadership, including organizing, scheduling, coordinating, and managing departmental activities. The role requires handling confidential information, supporting internal communications, and ensuring the efficient operation of the department.

This position supports our Chief Human Resources Officer and Chief Financial Officer.

Key Responsibilities

Executive & Administrative Support

Provide high-level administrative support, including managing calendars, scheduling meetings, coordinating appointments, and handling correspondence. Serve as a central point of coordination to ensure leadership priorities are effectively managed.


Meeting & Communication Coordination

Organize meetings, prepare agendas, capture notes, and distribute materials. Ensure follow-up actions are documented and communicated to support team alignment and collaboration.


Reporting, Data Management & Analysis

Compile, organize, and analyze data from multiple sources to prepare reports, summaries, and presentations that support business operations and decision-making.


Operational & Office Administration

Maintain day-to-day operational efficiency by managing office supplies, organizing files, and supporting departmental administrative processes.


Cross-Functional Collaboration & Relationship Management

Act as a liaison across departments and with external partners to facilitate communication and information flow across the organization.


Confidential & Sensitive Information Handling

Handle confidential and sensitive information with discretion, exercising sound judgment in managing non-routine matters.


Event, Travel & Logistics Coordination

Coordinate meetings, events, and travel logistics, ensuring all details are executed efficiently and effectively.


Minimum Qualifications

• Experience supporting senior leadership or executive-level management
• 7 years of administrative support experience, including demonstrated responsibility for the key functions above
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• Excellent attention to detail and accuracy
• Ability to compile, analyze, and present information effectively
• Strong interpersonal and relationship-building skills
• Ability to work independently and manage workflow with minimal supervision
• Sound judgment and problem-solving ability
• Ability to handle confidential and sensitive information with discretion
• Strong coordination and follow-through skills

Preferred Qualifications

• College or professional school degree desired
• Experience in a financial services or corporate environment

OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

WORKING CONDITIONS:

• Prolonged sitting
• Lifting from 5 to 10 lbs. (printer paper, storage boxes)
• Occasional bending or overhead lifting (storing files or boxes)

Work is performed in a normal office environment. Noise levels are usually moderate.


May also involve travel to customers and/or property locations.

HAZARDS:

The hazards are mainly those present in a normal office setting and those present in commuting by car. Occasionally, they may be exposed to those conditions present in public forums and meeting places.

This job description may not be all-inclusive. Employees are expected to perform other duties as assigned and directed by management. Job descriptions and duties may be modified when deemed appropriate by management.

Provident Bank recognizes and supports the importance of creating a socially and culturally diverse employee base. We understand, value, and appreciate the unique perspectives that a diverse workforce can contribute to our organization. We put the employee and the customer at the center of strategy because culture is a critical differentiator for why people choose to work here.


We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law.

Pay Details:

$31.18 - $38.97/hourly

Please note, the base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, education, geographic location, internal equity, and other applicable business and organizational needs.


This role is incentive eligible based upon company, business, and/or individual goal achievement and performance.


Team members accrue paid time-off (PTO), receive Holiday (PTO) and are eligible to participate in the bank's Health and Wellness benefits including Medical, Dental and Vision Plans, Flexible and Health Savings Accounts, and a 401(k) Retirement Plan. In addition, the company provides Disability Insurance, an Employee Assistance Program, and Basic Life Insurance. Company sponsored Tuition Disbursement and Loan Repayment programs are also available. Voluntary benefits include Supplemental Life Insurance, Accident, Critical Illness, Hospital Indemnity and Legal plans.

About Provident Bank

For more than 180 years, Provident Bank has served individuals, families, and businesses in our local communities with personal and business banking services.

Volunteering is a Way of Life

Our brand promise - "Commitment you can count on" - supports the investments we make in the community and donations made by our employees. It's a promise also reflected in the volunteerism of our employees, who lend time and talent and countless hours to assist hundreds of organizations and thousands of people and animals each year.

Why do we love it?

1. We get to volunteer in areas that are meaningful to the bank and impactful in the community.
2. Through generous contributions, we have raised over $912,000 in 2022. No item or donation is too small; we find a home for it all.