Operations & Office Coordinator (Construction)

Job Description Job Description We are a family-run construction company looking for a highly organized, energetic, and adaptableOperations & Office Coordinatorto support both office and field operations. This is a hands-on role for someone who thrives in a fast-paced environment, can manage multiple responsibilities at once, and is comfortable handling both structured tasks and one-off requests.You’lltake ownership of core administrative processes while also stepping in wherever needed to keep the business running smoothly. Key Responsibilities Core Weekly Responsibilities (High Priority) Process and enter payroll (viaConnecteam→ ADP) with accuracy and timeliness Managepurchasingworkflow: Obtain vendor quotes Issue purchase orders (QuickBooks) Track and follow up on deliveries Field & Operations Support Maintain daily/weekly field documentation (Fieldwire) Coordinate withforemento ensure required reporting is complete Manage tool inventory, rentals, repairs, and allocation Administrative & Office Operations Manage incoming/outgoing mail, shipping (UPS/FedEx), and deliveries Print/send checks, log activity in QuickBooks, and deposit incoming payments Maintain certificates, licenses, and compliance documentation Maintain fleet documentation, including insurance, registrations, and toll/EZ Pass accounts Ensure all subcontractor documentation (COIs, W-9s, lien waivers) is current, complete, and on file prior to work/payment Organize and manage material samples and storage General Office Support Maintain office organization and supplies Handle light office upkeep (restocking, basic cleaning, etc.) Run local errands as needed (Staples, banking, shipping, etc.) WhatWe’reLooking For Strong organizational and time management skills High levelof accountability and follow-through Clear, direct communicator (especially when coordinating with field teams) Confident using Microsoft Office (Outlook, Excel, Word, Teams, OneDrive, Planner) Able to learn and navigate systems like QuickBooks, ADP,Fieldwire, and vendor platforms Work Environment We are aneclectic, family-run businesswhere everyone wears multiple hats. This role requires someone who is: Adaptable and solution-oriented Comfortable taking direction from multiple stakeholders Not easily overwhelmed or sensitive to direct communication Interested in helping improve processes over time Growth Opportunity This role has strong potential for growth in both responsibility and compensation for the right candidate whodemonstratesownership and initiative. Company Description OK Construction & Contracting, LLC is a growing, family-owned construction company. We have more than doubled our revenue over the past two years and are transitioning key financial functions from third-party support to an in-house team. We are casual, direct, and collaborative - people here wear many hats and work closely with ownership. "Quality is not an act, it is a habit." ~ARISTOTLE #J-18808-Ljbffr OK Construction & Contracting, LLC