Executive Assistant to the CEO

Overview

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our CEO and ensure smooth day-to-day operations across the company. This individual will play a critical role in managing travel logistics, office operations, reimbursements, scheduling, and company events, while also assisting with various ad-hoc projects. The ideal candidate thrives in a dynamic environment, acts with a strong sense of urgency, and consistently demonstrates exceptional resourcefulness and professionalism.

Key Responsibilities

Executive Support

• Manage and maintain the CEO’s complex and dynamic calendar, prioritizing meetings and ensuring optimal time management.
• Anticipate needs and proactively resolve scheduling conflicts or logistical issues.
• Coordinate communications and act as a liaison between the CEO and internal/external stakeholders.
• Support preparation for meetings, presentations, and follow-up actions.

Travel & Expense Management

• Plan and coordinate detailed domestic and international travel itineraries, including flights, accommodations, transportation, and meeting logistics.
• Manage reimbursement processes and credit card reconciliations with accuracy and timeliness.

Office & Operations Management

• Oversee day-to-day office operations to maintain an efficient and positive workplace environment.
• Manage vendor relationships, office supplies, and equipment maintenance.
• Support onboarding logistics and workspace setup for new employees.

Event Coordination & Special Projects

• Plan and execute company-wide events, retreats, offsites, and team celebrations.
• Assist with internal initiatives and small ad-hoc projects as assigned by leadership.
• Partner cross-functionally to ensure successful execution of key organizational priorities.

Key Qualities & Competencies

• Detail-Oriented: Maintains precision and accuracy across all tasks; anticipates needs and catches errors before they occur.
• Proactive: Anticipates challenges, identifies opportunities for improvement, and takes initiative without waiting for direction.
• Sense of Urgency: Operates efficiently under pressure and meets deadlines in fast-paced, evolving environments.
• Resourceful: Finds creative solutions, adapts quickly, and navigates ambiguity with confidence and professionalism.
• Professionalism: Maintains discretion with confidential information and represents the company with poise.
• Strong Communication: Excellent written and verbal communication skills, with the ability to interact effectively at all organizational levels.

Qualifications

• 3+ years of experience as an Executive Assistant, ideally supporting C-level executives.
• Proven experience with calendar management, travel logistics, and event planning.
• Strong proficiency in Google Workspace (Docs, Sheets, Calendar), Slack, and project management tools.
• Bachelor’s degree preferred or equivalent professional experience.

• 100% health care coverage for Employee

• 401K with company matching
• Dental & Vision
• Parental Leave
• Subsidized gym membership
• Remote work stipend
• Annual team offsite