Administrative Assistant

Job Summary The Administrative Assistant provides administrative, organizational, and coordination support to both the Human Resources function and the site. This role serves as a key point of contact for employees, assists with HR processes and employee communications, coordinates meetings and events, and supports site leadership in achieving business objectives. The ideal candidate is highly organized, detail-oriented, customer-focused, and able to handle confidential information with professionalism and discretion. Job Responsibilities Assist with onboarding activities, including new hire paperwork, orientation scheduling, and employee file maintenance. Maintain employee records and HR documentation, ensuring accuracy, confidentiality, and compliance. Coordinate employee communications, announcements, interviews, and candidate visits. Assist with data entry, reporting, and recordkeeping within HRIS and other business systems. Provide administrative support for employee engagement activities, culture initiatives, and site-wide events. Respond to employee inquiries and direct questions to appropriate resources. Coordinate leadership meetings, town halls, customer visits, executive visits, and other site events. Coordinate catering, meal orders, and meeting logistics for training sessions, meetings, and company functions. Manage office, breakroom, and kitchen supplies, including inventory, ordering, stocking, and vendor coordination. Create, format, and maintain reports, spreadsheets, presentations, databases, and filing systems. Answer phones, greet visitors, and provide general administrative support to employees and leadership. Assist with document control, records retention, special projects, and continuous improvement initiatives. Perform other duties as assigned. Education and Experience Associate degree preferred; equivalent combination of education and experience will be considered. 3+ years of administrative support experience required. Experience supporting Human Resources, Operations, Manufacturing, or Executive Leadership preferred. Knowledge, Skills, and Abilities Strong organizational and time‑management skills. Ability to manage multiple priorities in a fast‑paced environment. High level of discretion and ability to handle confidential information. Excellent written and verbal communication skills. Strong attention to detail and accuracy. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with HRIS, payroll, or business systems preferred. Strong customer service and interpersonal skills. Ability to work independently and collaborate across all levels of the organization. Benefits Medical / Dental / Vision insurance Short‑Term Disability Long‑Term Disability Life Insurance Paid Vacation Days Paid Holidays 401(k) The salary estimates are estimates from this job board and not a guarantee from Biomerics' salary range. #J-18808-Ljbffr