Personal Assistant

Personal Assistant

Full-Time Manhattan, NY (On-site) Reports to Chief of Staff / Founder

Salary Range: $60,000 $70,000 annually

About BoxHouse

BoxHouse is transforming the way homes are built, delivered, and deployed. Our mission is to make homeownership more attainable while providing innovative housing solutions for disaster relief, workforce housing, and communities around the world. We're a fast-growing company where decisions happen quickly, everyone wears multiple hats, and great ideas can come from anyone. If you enjoy variety, solving problems, and making things run smoothly, you'll fit right in.

About the Role

We're looking for an exceptional Personal Assistant who thrives on making life easier for someone else. This is not a traditional administrative role. Every day is different. One hour you may be coordinating travel, the next picking up dry cleaning, researching a major purchase, organizing documents, or helping execute a special project. The ideal candidate enjoys solving problems, anticipates needs before they're asked, and takes pride in handling details so the Founder can focus on high-impact work.

What Youll Own

Personal Support

• Run errands including dry cleaning, shopping, returns, shipping, and deliveries
• Coordinate personal appointments and reservations
• Manage personal calendar and reminders
• Assist with confidential personal matters
• Purchase gifts and special items
• Help keep apartment and office organized

Executive Support

• Manage calendars, meetings, and scheduling
• Coordinate travel, accommodations, and itineraries
• Prepare meeting agendas, materials, and follow-up action items
• Help organize presentations, documents, and executive correspondence
• Track projects and important deadlines
• Assist with confidential business and occasional personal matters

Office Operations

• Ensure the office is organized, stocked, and running efficiently
• Coordinate office vendors, maintenance, and building management
• Manage office supplies, kitchen inventory, and conference room readiness
• Support onboarding by coordinating desks, badges, and office setup
• Handle deliveries, mail, shipping, and miscellaneous logistics

Reception & Guest Experience

• Answer and route incoming phone calls
• Maintain a professional front desk and reception area
• Manage conference room scheduling and visitor logistics
• Help create an exceptional first impression for everyone who visits BoxHouse

Culture & Team Support

• Coordinate company lunches, events, birthdays, and celebrations
• Order company swag and branded apparel
• Help create an organized, positive, and enjoyable workplace

Special Projects

• Steps in on both expected and unexpected needs often random, but important
• Handles last-minute requests quickly and calmly
• Support philanthropic initiatives
• Help with recruiting and hiring logistics
• Coordinate events and meetings
• Take ownership of miscellaneous projects from start to finish

What Makes You Successful

• You don't wait for someone to assign work, you notice what needs to be done and take ownership.
• You enjoy helping people.
• You're incredibly organized but flexible enough to pivot when priorities change.

Qualifications

• 3+ years of experience in executive assistance, office management or a similar role
• Excellent organizational and time management skills
• Outstanding written and verbal communication
• Strong attention to detail
• Ability to manage multiple priorities simultaneously
• Professional, polished, and welcoming demeanor
• Comfortable working independently with minimal direction
• High level of integrity and discretion with confidential information
• Valid driver's license