Executive Assistant

Executive Assistant to Client Executives Location: Richardson, TX (75081) Schedule: Monday-Friday, 8:00 AM - 5:00 PM (Onsite) Employment Type: Direct Hire About the Opportunity Our client is a growing organization in the construction and project management space, specializing in healthcare facilities. Their office environment is modern, collaborative, with a team made up of professionals from a variety of backgrounds-not a traditional construction culture. This is a great opportunity to join a stable and supportive team where leadership is approachable, values organization and initiative, and truly relies on their Executive Assistant as a key partner. Position Overview Our client is seeking an Executive Assistant to provide high-level administrative and operational support to two Client Executives (VP-level). This individual will play a critical role in keeping leadership organized, managing competing priorities, and ensuring day-to-day operations run smoothly. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment while supporting multiple personalities and priorities. Key Responsibilities Manage complex and frequently changing calendars for multiple executives Coordinate domestic travel arrangements, including detailed itineraries Proactively identify and resolve scheduling conflicts Manage executive email inboxes, including prioritizing and drafting responses Prepare, edit, and proofread documents, presentations, and correspondence Track deadlines, action items, and deliverables across various priorities Support meeting logistics, including scheduling, agendas, notes, and follow-ups Serve as a point of contact for internal and external stakeholders Ensure executives are prepared and briefed for meetings and commitments Maintain organized systems for documentation and records Assist with office support as needed (phones, visitors, supplies) Identify opportunities to improve processes and increase efficiency Support ad hoc projects and operational tasks as needed Qualifications 3+ years of experience supporting executives in an administrative or EA capacity Proven experience managing calendars, scheduling, and executive priorities Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) Excellent written and verbal communication skills High level of organization and attention to detail Ability to manage multiple priorities and meet deadlines independently Strong judgment and ability to maintain confidentiality Why Join Positive, low-drama work environment Strong work-life balance (no international travel required) Opportunity to grow alongside a stable and reputable organization Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)