Executive Assistant/Project Manager

Role Description

We don’t need a traditional assistant or task coordinator. We need a high-impact operator who can act as a strategic partner to leadership while ensuring projects, priorities, and operations move forward without delays. This role sits at the intersection of executive support, project execution, and operational efficiency—directly impacting leadership productivity, team accountability, and business momentum.

• You manage and optimize executive operations
  • Leadership calendars, meetings, priorities, and communications are coordinated efficiently with minimal friction.
• You keep projects moving forward
  • Milestones, deliverables, and action items are tracked proactively, ensuring deadlines are met and nothing falls through the cracks.
• You act as a communication and coordination hub
  • Internal teams, clients, and stakeholders receive timely, professional, and organized communication.
• You drive accountability across projects
  • Teams stay aligned, follow-through is maintained, and leadership has visibility into project progress and blockers.
• You streamline workflows and improve operational efficiency
  • Processes within Google Workspace, project management tools, and internal systems are optimized for speed and organization.
• You prepare and organize critical information
  • Research, reports, documentation, and project updates are accurate, actionable, and readily accessible for decision-making.
• You handle sensitive business matters professionally
  • Confidential information, executive communications, and internal operations are managed with discretion and professionalism.
• You adapt to evolving business needs
  • Administrative tasks, operational projects, strategic initiatives, and ad hoc responsibilities are handled efficiently in a fast-paced environment.

Qualifications

• 3+ years of experience as an Executive Assistant, Project Manager, or similar operational role (non-negotiable).
• Proven experience supporting executives, leadership teams, or managing operational projects.
• Strong experience in project coordination, executive support, calendar management, and stakeholder communication.
• Experience managing multiple priorities, deadlines, and workflows simultaneously.
• High proficiency in Google Workspace and ability to quickly learn CRMs, AI tools, and project management platforms (Asana, Monday, ClickUp, etc.).
• Excellent written and verbal communication skills across different levels of stakeholders.
• Strong organizational skills with exceptional follow-through and attention to detail.

Requirements

• Proactive
  • You anticipate needs, identify gaps, and take initiative before problems arise.
• Process-oriented
  • You naturally create structure, systems, and workflows that improve efficiency.
• Highly organized
  • You can manage multiple moving parts without losing visibility on priorities.
• Solutions-driven
  • You focus on execution and finding ways to move projects forward.
• Adaptable
  • You can shift between executive support, project management, and operational problem-solving seamlessly.
• Professional
  • You maintain discretion, accountability, and clear communication at all times.

Benefits

• Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
• Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
• Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
• Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.