Construction Administrator

Overview To assist the Site Manager(s) in coordination of project requirements and efficient documentation control. Job location could very between numerous site locations-based on project requirements. Receive, process and distribute incoming project documentation to various parties on site. Receive, review and send e-mails. Answers all incoming calls Maintains the entire filing system and project archives applicable to direct position electronically and hard copies as required. Field payroll entry and submission to Corporate Office for all on site. Assist in the preparation of client based LEM’s. Once approved forward to Corporate for invoicing on a weekly basis. Vehicle tracking for company vehicles and logging of required information and submittals to corporate when required. Coordinate equipment, materials and tools pass for outgoing from site. Procurement – Create Material Requisitions, submit for approvals and obtain Client approval to purchase if required. Liaise with Corporate Purchaser to purchase. Save Packing Slips and Quotes electronically. Receive and review invoices. Submit for approvals and send to corporate for billing. Prepare, submit and track approvals of daily Workforce Reports / Timesheets / LEMs charges to the client Multitasking and organization skills a necessity Maintain Materials Requisition log. Responsibilities Receive, process and distribute incoming project documentation to various parties on site. Receive, review and send e-mails. Answers all incoming calls Maintains the entire filing system and project archives applicable to direct position electronically and hard copies as required. Field payroll entry and submission to Corporate Office for all on site. Assist in the preparation of client based LEM’s. Once approved forward to Corporate for invoicing on a weekly basis. Vehicle tracking for company vehicles and logging of required information and submittals to corporate when required. Coordinate equipment, materials and tools pass for outgoing from site. Procurement – Create Material Requisitions, submit for approvals and obtain Client approval to purchase if required. Liaise with Corporate Purchaser to purchase. Save Packing Slips and Quotes electronically. Receive and review invoices. Submit for approvals and send to corporate for billing. Prepare, submit and track approvals of daily Workforce Reports / Timesheets / LEMs charges to the client Multitasking and organization skills a necessity Maintain Materials Requisition log. Skills And Qualifications Proficiency in MS Office required, specifically Excel, Word, Outlook & Power Point Diploma in Office Administration considered an asset. Excellent communication skills Previous experience working with a construction contractor as an administrator and completing payroll submissions considered an asset. Maintain standards of HSSE and comply with Company’s Health, Safety & Environment. Take reasonable care of own health and safety and that of others in the workplace. Follow and maintain Company standards of Quality in accordance with Company Quality System requirements. #J-18808-Ljbffr Facade People