Accounts Payable Specialist II

Accounts Payable Specialist II

The Accounts Payable Specialist II will be responsible for overseeing the entire accounts payable process, ensuring accurate and timely processing of invoices, maintaining vendor relationships. This role requires a strong understanding of accounting principles, excellent organizational skills, and the ability to work in a fast-paced environment.

This role can be hybrid or remote, depending on location.

Duties/Responsibilities

• Manage the Accounts Payable Process: Oversee the entire accounts payable function including invoice processing, payment approvals, and disbursement.
• Team Leadership: Mentor, and provide guidance to accounts payable specialists, ensuring high performance and adherence to company policies.
• Vendor Relations: Maintain positive relationships with vendors, addressing and resolving any issues or discrepancies in a timely manner.
• Invoice Coding: Ensure proper coding of invoices to the general ledger accounts, maintaining accuracy in financial reporting.
• Batch Approval: Review and approve accounts payable batches, leveraging knowledge of the general ledger to ensure proper allocation and compliance.
• Handle AP Overhead Invoices: Manage all AP overhead invoices from approval to entry to payment, ensuring accuracy and timeliness.
• Credit Card Transactions: Manage credit card imports, entry from employees, and batch processing.
• Record Maintenance: Maintain filing of all AP records.
• Process Improvement: Identify opportunities for process enhancements and implement best practices to improve efficiency and accuracy.
• Financial Reporting: Prepare and review accounts payable reports, including aging reports, accruals, and reconciliations.
• Compliance: Ensure compliance with company policies, procedures, and relevant regulations, including tax compliance and internal controls.
• Month-End Close: Assist with month-end closing activities, including account reconciliations and journal entries related to accounts payable.
• Audit Support: Prepare documentation and provide support during audits, both internal and external as requested.
• Cross-Functional Collaboration: Work closely with other departments, including procurement and accounting, to ensure seamless operations.
• Other duties as assigned.

Required Skills/Abilities

• Analytical Skills: Excellent problem-solving and analytical skills with attention to detail.
• Communication: Strong verbal and written communication skills, with the ability to interact effectively with vendors and internal stakeholders.
• Organizational Skills: Highly organized with the ability to manage multiple priorities and meet deadlines.
• Leadership: Demonstrated leadership abilities with a focus on team development and performance management.
• Ethics: High level of integrity and ethical standards in handling financial information.

Education and Experience

• AA degree in Accounting, Finance, or a related field preferred. • A minimum of 5+ years of experience in an accounts payable role, preferably within the construction/environmental industry. • Proficiency in accounting software (e.g., QuickBooks, Sage, SAP) and Microsoft Office Suite, particularly Excel. • Knowledge: Strong understanding of accounting principles, general ledger, accounts payable processes, and relevant regulations.

Working Conditions

The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. • Some lifting of files, opening cabinets. • Bending or standing as necessary. • Prolonged periods sitting at a desk and working on a computer. • Must be able to lift to 15 pounds at times.

Work Environment

Position is sedentary with prolonged periods of standing, bending, sitting, kneeling