Team Coordinator (Experienced Administrative Professional)

Tri Star Sports and Entertainment Group

Tri Star Sports and Entertainment Group is a renowned business management firm serving high net-worth clients in the sports and entertainment industry. Tri Star provides comprehensive financial and advisory services including accounting, tax, tour management and wealth preservation strategy. We foster a culture of professionals who are committed to super serving our clients and their trusted advisors. Tri Star seeks to employ innovative methods to provide the highest level of accounting and business management services. We create a financial foundation and path to sustain growth and stability which allows our clients to focus on their fullest professional and personal goals.

Position Summary

This position requires a highly organized individual who possesses strong initiative and has the ability to complete multiple projects in a deadline driven environment. This individual must be able to communicate effectively and understands the need to work in an integrated manner with other members of the department in furtherance of goals, objectives, and knowledge.

Job Essentials, Responsibilities, Duties

• Communicate with key stakeholders and accounting team to determine project requirements and objectives
• Invite, schedule, and facilitate project meetings
• Request project status and updates from stakeholders and the accounting team to ensure deadlines are met
• Report project status, updates, concerns and solutions to accounting team and management
• Prioritize tasks for the team; effectively communicate updates to appropriate parties, and solicit assistance where needed
• Execute client ancillary support tasks and projects as directed by accounting team
• Manage checklists for asset purchases and sales (real estate, automobiles, equipment, etc.)
• Maintain up to date records of critical client information (identification, safe list, logins, etc.)
• Manage expiration list and initiate renewals (insurance, vehicle tags, identification documents, etc.)
• Assist with the completion of insurance claims and renewal applications, loan applications, fulfillment forms, etc.
• Coordinate with legal and track execution status of client contracts
• Maintain professional communication with clients, vendors, and Trusted Advisors
• Follow and maintain all communication on team phone as defined by company policy
• Manage emails and tasks for internal team
• Scan, file and other basic administration to support staff and managers

Specific Job Knowledge, Skills, and Abilities

• Strong project management and organizational skills
• Superior verbal and written communication skills

Qualifications

• Ability to reliably commute to the Tri Star office
• 5+ years working in office/client service administration or management
• Bachelor's Degree or 5+ years of relevant experience

WHAT WE OFFER:

• A collaborative, team oriented working environment
• Exposure to unique projects in a variety of industries
• Opportunities to contribute ideas and propose solutions alongside industry leading experts
• Competitive salary and benefits
• Encouraged work/life balance, including generous time off policies

At Tri Star, you will have the opportunity to work in fast-paced, ever evolving environment with dedicated professionals. As an integral part of our team, you help drive the company's success and help bring our client's vision to life, while having support to develop your skillset and grow professionally. If you thrive in high-pressure situations and are passionate about providing white glove service to clients, we would love to hear from you.

Tri Star Core Values

PERFORMANCE: We provide clients with excellent reporting and service

HONEST & INTEGRITY: We are transparent and accountable, always being truthful to staff and clients

TEAMWORK: We actively participate in group discussions, tasks, and projects

COMMITMENT: We are dedicated to our roles within Tri Star, the core values of the firm and the clients

TECHNOLOGY: We seek to capitalize on innovative technologies and contribute to positive change in the firm

This job description is not intended to be a comprehensive list of all requirements of this position.

The salary offered to an applicant will be based on individual qualifications, skills, experience and education. The pay range is subject to change at any time based on various internal and external factors. This position is also eligible for performance-based bonuses and competitive benefits.