Admin Assistant I

Admin Assistant I

Location: Cambridge, MA Duration: 12 Months Department: Medical Information Job Category: Administrative

Duties:

• Provides general administrative support to one or more managers. Specific duties and responsibilities may vary based on department and level(s) of management supported. Provides administrative support requiring a complete knowledge of department functions.
• Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercises discretion in handling of confidential material and information. Assists in special projects as assigned
• Recommends improvements on administrative procedures and implements changes. Responsible for organization and maintenance of department filing system including potentially confidential data. Ensures department supplies needs are met
• Manages department communication for manager(s) including mail and email
• Responds to various inquiries for information according to general guidelines.
• Coordinates meetings, maintains calendars, makes travel arrangements, etc
• May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.
• May provide guidance and training to less experienced administrative staff. Completes other duties as requested.
• Contacts are frequent with individuals representing other departments, and/or representing outside organizations.
• Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.
• Demonstrated ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.
• Generally receives no instructions on routine assignments while under limited supervision. Receives general instructions on new work, which is generally reviewed upon completion.

Experience: 1 to 3 years

Skills: MS Office Suite

Education: HS Diploma. College degree preferred.

Required Skills: Administrative Assistant Excellent Organizational Skills Microsoft Excel Copy Editing Excellent Written And Verbal Communication Skills

Additional Skills: Microsoft Outlook Microsoft Word Buying/Procurement Databases Microsoft Powerpoint